The Miami Township Board of Trustees met in regular session on Tuesday, October 22, 2007, at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The Pledge of Allegiance was given. Chairperson, Kendal A. Tracy, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the minutes of the September 18, 2007 Trustees Meeting, and the September 10, 2007 and October 1, 2007 work sessions. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Ms. Lisa Davis presented a program promoting the Renewal Levy for Clermont County MRDD. It is a .75 mill operating levy. This levy has been in place since 2003.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of September.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
Mr. Tracy mentioned that October 26, 2007 is the Battle of Miami Township, the football match up between Milford and Loveland High Schools.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 304 checks numbered 95974-96277 for the total amount of $1,331,773.47 plus payroll and payroll taxes for September 17, 2007 in the amount of $720.00, payroll and payroll taxes for September 18, 2007 in the amount of $1,289.78, payroll and payroll taxes for September 25, 2007 in the amount of $320,101.71, and payroll and payroll taxes for October 9, 2007 in the amount of $298,393.48 Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to Tony Brewer for the position of Emergency Response Volunteer, effective October 22, 2007 and to Jason Jacobs for the position of Recreation Instructor (Tae Kwon Do), pay rate of $25.00 per hour, effective October 22, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adjust the pay rates of Sheri Watford, Recreation Instructor, from $20.00 per hour to $25.00 per hour and Andrew Thiele, Recreation Assistant, from $9.00 per hour to $10.00 per hour effective October 22, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignations of Don Snider, Volunteer Fire Fighter/EMT, effective July 23, 2007 and Keith Clonch, Part-Time Fire Fighter/Medic, effective September 24, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant conditional employment to:
o David Brown, Part-Time Firefighter 2/EMT
o Greg Lang, Part-Time Firefighter 1/EMT
o Shane Matthews, Part-Time Firefighter 1/EMT
o Robert Rogers, Part-Time Firefighter 2/EMT
o John Seckel, Part-Time Firefighter 1/EMT
o Joseph Stoffolano, Part-Time Firefighter 2/Paramedic
o Eric Wagner, Part-Time Firefighter 2/Paramedic
Ms. Wolff seconded. Upon roll call, all voted “AYE”.
Mr. Humphrey made a motion to adopt RESOLUTION 2007-57 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-53 accepting the amounts and rates as determined by the Budget Commission for the 2008 budget and authorizing the necessary tax levies and certifying them to the County Auditor, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-54 authorizing execution of Intergovernmental Agreement by and between Miami Township, acting through its Board Of Trustees, and The Clermont County Transportation Improvement District, and dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the recommendations made by Chief Whitworth for Miami Township continuity of government planning, to appoint Chief Whitworth the Continuity of Government Program Manager/Planner and Chief Bailey as Deputy Program Manager, and to direct the Program Manager and Township Administrator to bring a plan with a timeline and budget to the Trustees no later than January 1, 2008. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-55 authorizing the abatement, control, or removal of vegetation, garbage, refuse, or debris, dispensing with the second reading and declaring an emergency. The two properties are located at 1203 Linda Lane, Tax ID #18-40-12A016A and 5711 Crab Apple Way, Tax ID# 18-46-31B095. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-56 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. The speed limits will be lowered from 55MPH to 25MPH on the following streets:
o Millbrook Lane (extension)
o Oakland Drive (extension)
o Pleasant Valley Court
o Stockton Court
o Hunterwood Lane
o Shallowbrook Court
o Windy Hollow Court
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with CrossRoads Talent Agency for entertainment at the Tree Lighting Event on December 1, 2007 in the amount of $1,350.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with the American Red Cross for an instructor and materials for a 4-week babysitting course at a cost of $45.00 per participant. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with the American Red Cross for an instructor and materials for the one-day “On Your Own” course at a cost of $15.00 per participant. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with Milford Youth Football and Milford Football Club to reimburse the Township for improvements the Township will make to the football fields. The two organizations will reimburse the Township up to $60,000.00 in increments of $6,000.00 per year. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to approve RESOLUTION 2007-58 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “Aye.”
PUBLIC COMMENT
Bill Knepp reported on the upcoming Town Crier Event.
Mr. Duckworth added one contract. A contract with Honeywell Electronic Protective Services for installation of security monitoring equipment at the Miami Township Annex Building, 5501 Pleasant Hill Road, at a cost of $1,440.00. Mr. Humphrey moved to accept the contract and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to go into Executive Session to discuss the discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and to prepare for bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:40 PM.
ATTEST:
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Eric C. Ferry, Fiscal Officer
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Kendal A. Tracy, Chairperson
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