The Miami Township Board of Trustees met in regular session on Tuesday, June 19, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. The Reverend Doug Damron gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the April 16, 2007 Special Trustees Meeting; May 7, 2007 Work Session; May 14 Special Trustees Meeting; May 15, 2007 Trustees Meeting; May 31, 2007 Special Trustees Meeting and June 11, 2007 Work Session. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence form Joan M. Kiser of the Public Library thanking the Trustees and Mr. Ferry for attending the 2007 Flag Day Ceremony on June 14, 2007.
Mr. Ferry also read a thank you letter from Dan Tepe to the Trustees for allowing him to pitch in as Teen Counselor and for the plaque presented to him for his service.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Mr. Humphrey read a a Proclamation proclaiming the month of July as Parks and Recreation Month.
Chief Bailey administered the oath of office to Robert J. Hirsch, Francis H. Rasfeld, and Brian P. Nicholas, the three newest Miami Township Police Officers.
Chief Bailey recognized Sergeant Ted Swain, Officer Keith Bullock, Officer Gary Roush, Officer Ed Schmid, and Officer Brian Mehne for their participation in the high- speed pursuit and capture of a shooting suspect on February 2, 2006. They were awarded the Miami Township Police Department Meritorious Service Commendation.
Jim Petry, President of Local 3768, Miami Township Professional Firefighters, presented Mr. Lee Hite with a helmet proclaiming him as an honorary member of Local 3768. This honor is in recognition of his many and valuable hours of service to the Fire and Police Departments, the Township and Clermont County.
Mr. Tracy announced an award in recognition of Walt Fischer's service to the Township during his years as Head of the Service Department.
PUBLIC HEARING
The Miami Township Board of Trustees met for the purpose of holding a public hearing on the 2008 Tax Budget. Chairperson Kendal A. Tracy called the meeting to order. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Tracy opened the public hearing.
EXPLANATION
Mr. Ferry explained that the Clermont County Auditor requires the Tax Budget.
PUBLIC COMMENT
There was no public comment.
Chairperson Tracy closed the public hearing.
Mr. Humphrey moved to adopt the 2008 Tax Budget and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
The meeting was adjourned.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of May.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
Ms. Wolff moved to enter into a contract with Langenheim and Thompson in the amount of $78,000 for the Happy Hollow/Sugar Camp Road Bank Stabilization Project, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to enter into a contract with The John R. Jurgenson Company in the amount of $456,624.48 for the 2007 Concrete Curb Replacement and Road Paving Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 412 checks
numbered 94767-95178 for the total amount of $1,400,738.41 plus payroll and payroll taxes for May 18, 2007 in the amount of $1,545.51, payroll and payroll taxes for May 19, 2007 in the amount of $305,100.67, payroll and payroll taxes for June 2, 2007 in the amount of $314,545.63, and payroll and payroll taxes for June 16, 2007 in the amount of $305,887.54. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to offer conditional employment to:
o Ryan Meckstroth, Service Seasonal Maintenance Worker
o Kimberly Breier-Smith, Part-Time Recreation Assistant
o Shari Watford, Part-Time Recreation Instructor
o Jamie Rubenacker, Part-Time Recreation Instructor
o Amanda D. Gerding, Probationary Full-Time Police Officer
o Staci R. Miller, Probationary Full-Time Police Officer
o Matthew Gilliam, Part-Time Fire Fighter/Paramedic
o Leah Handelsman, Part-Time Fire Fighter/Paramedic
o Jason Jewett, Part-Time Fire Fighter/Paramedic
o Steven Laskey, Part-Time Fire Fighter/Paramedic
o Hanson Workman, Part-Time Fire Fighter/Paramedic
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant employment to:
o Rachel Hermann for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour effective June 5, 2007
o Christopher Day for the position of Recreation Volunteer, effective June 11, 2007
o Emma Goetz for the position of Recreation Volunteer, effective June 26, 2007
o Max Whiteside for the position of Seasonal Maintenance Worker, pay rate of $10.00 per hour, effective May 29, 2007
o Melissa Thompson for the position of Service Department Administrative Assistant, pay rate of $15.02 per hour, effective June 4, 2007
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to remove from probation the following:
o John Williams, Maintenance Worker l, Step l to Maintenance Worker l, Step 2, Pay rate adjustment to $13.57 per hour, effective May 28, 2007
o Charlene Case, Assistant Fiscal Officer, pay rate adjustment to $48,645 annually, effective June 19, 2007
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the 2-year employment agreement (January 1, 2007 - December 31, 2008) with David D. Duckworth, Township Administrator. Pay rate of $98,700 for 2007 and $102,154 fir 2008, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to promote Jacob Pickett from Volunteer Firefighter/EMT to Part-Time Firefighter 1/EMT, pay rates: Base-$12.08 Daytime-$16.17 Nightttime-$13.37, effective June 27, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to increase Amanda Duffy, Recreation Assistant, from $9.00 to $10.00 per hour, effective June 4, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-25 authorizing the Township Fiscal Officer to Issue A Then And Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with Amanda D. Gerding for Police Academy Sponsorship. The contract would run from July 30, 2007 through November 14, 2007 in the amount of $4,200.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve a contract with LAN Solutions for information technology consulting services running from 8/1/2007-7/31/2008 in the amount of $4,875.00 per month, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Pending the approval of Legal Counsel, John Korfhagen, Mr. Humphrey moved to approve a contract with Clermont County Sheriff's Office for use of the Annex Facility with no specified length at no dollar cost. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve Contract Change Order #2 for the Community Park Shelter/Amphitheatre Project for the installation of 124' of waterline from Lemming House to the rear of the Amphitheater at a cost of $1,089.57, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to hold a public hearing for Zoning Case #519 on July 24, 2007 at 7:00pm at the Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the Out of Township Travel Request by Mike Mantel to attend the APWA International Public Works Congress and Exposition in San Antonio, Texas from September 8- September 13, 2007 at a cost of $2,477. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
William Knepp, #33 826 State Route 131, reported on his activities as The Miami Township Town Crier.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:10pm.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Kendal A. Tracy, Chairperson