The Miami Township Board of Trustees met in regular session on Tuesday, April 17, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the March 20, 2007 Trustee Meeting and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Major Michael W. Reeseman, Ohio Military Reserve Commander, 11th MP BN. Major Reeseman wrote to thank Chief Whitworth and his staff for their emergency first aid and CPR training presented to his group.
Ms. Carol Marin wrote to thank Chief Whitworth and his staff for their work to save her nephew's life on Saturday March 17th at the Family Dollar Store.
Mr. Mike Budzynski wrote to thank Chief Bailey and his department for their assistance with the Pack 635 Bike Rodeo.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey presented a Meritorious Service Commendation to Officer John Pryor for his six years of work as Miami Township's agent on the Clermont County Drug Task Force.
Chief Bailey administered the oath of office to Chaplain Jeffrey Wolff.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
March.
Community Development, Mr. Fronk
Community Relations, Mr. Pennington
Financ, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Mantel (for Mr. Fischer)
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 213 checks
numbered 94224-94436 for the total amount of $884,649.31 plus payroll and payroll taxes for March 24, 2007 in the amount of $297,137.65 and April 6, 2007 in the amount of $297,074.82. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make a final offer of employment to Aaron Reed, for the position of Maintenance Worker 1 (Parks), pay rate of $14.28 per hour, effective April 17, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to make conditional offers of employment to Francis Rasfeld, Brian Nicholas and Robert J. Hirsch for the position of Probationary Full Time Police Officer and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Krystal Van Cauwenberrgh, Susan Heile, Kathleen Edwards and Samantha Williams for the position of Part Time Recreation Instructor/Assistant. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to withdraw the Board's previous offer of conditional employment to Cynthia Shircliff as Part Time Recreation Instructor/Assistant, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant pay adjustments to $15.00 per hour to Drew Thiele, Emily Sowell and Heather Corbley as Recreation Instructors. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-12 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the 2007 renewal of the Township's property and casualty insurance with OTARMA in the amount of $162,898. Mr. Humphrey seconded. Upon roll call, all voted “AYE,”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-10 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-11 disposing of surplus equipment and authorizing the sale of surplus equipment by private sale, dispensing with the second reading, Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the contract with Cross Roads Talent Agency, in the amount of $1,400.00, for talent at Midsummer.
Ms. Wolff made a motion to approve a contract with HSM Electronic Protection Services, Inc. to provide additional building security equipment at the Police and Service Departments in the amount of $6,870.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Fresh Park Café & Deli as concessionaire at Miami Meadows for the four months from May 1, 2007 through September 1, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve two contracts with Santoro Engineering: the first for engineering design services for the Meijer Drive Extension Project in the amount of $22,700.00, the second for engineering design services for the Dry Run Road Bank Stabilization Project in the amount of $38,0000.00 Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to schedule a public hearing for Zoning Cases 517 and 518, along with any other business that should come before the Township, to be held on May 14, 2007 at 7:00 pm at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “Aye.”
Mr. Humphrey moved to approve a change order to the Civic Center Air Conditioner Project in the amount of $7,000.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a change order to the Loveland-Miamiville Road Drop Lane Project in the amount of $950.00, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adopt Miami Township Customer Service Standards, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-13 amending the Township's 2007 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Marv Hudson, 5969 Pinto Place, addressed the Board to invite the Trustees and their staff to the 2007 St. Vincent DePaul Society's “Run for the Poor”.
Mr. Humphrey moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Employment and Compensation of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to offer conditional employment to Katie Best for the position of Recreation Assistant and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 7:58 pm.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Kendal A. Tracy, Chairperson