The Miami Township Board of Trustees met in special session on April 16, 2007 at 11:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth updated the Board on the search process for the Facility Manager position. Mr. Duckworth advised the Board that he has received several resumes and that the deadline for submittal of resumes was May 4.
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter project. Mr. Duckworth advised the Board that the contractor is expected to start work within 30 days and that the project is expected to be completed by July 15.
Chief Bailey provided the Board with the Police Department Facility Needs Assessment. The Board asked Chief Bailey to provide a 10-year revenue and expense forecast for discussion at the next work session.
Mr. Fronk advised the Board that the Countywide Land Use Plan Update meeting scheduled for March 8, 2007 was cancelled and that the meeting has not been rescheduled.
Mr. Duckworth advised the Board that the Welcome to Miamiville signs will be installed within the next 2 weeks.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Duckworth provided the Board with the final draft of the Miami Township Customer Service Standards. The Board reviewed the standards and asked that they be placed on the April 17 meeting agenda for final approval.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The materials needed for the project are on order and Krystin expects project completion within 30-45 days.
Mr. Duckworth updated the Board on the status of the air conditioning unit the Civic Center. The contractor has been working since late March. Mike Mantel expects the project to be competed by mid-May.
Mr. Duckworth advised the Board that the “on-hold” message for the township has been updated and that it will be updated on a regular basis.
Mr. Duckworth presented the Board with a conceptual design for improved signage and communication in the Civic Center. Mr. Duckworth advised the Board that he will prepare a cost estimate for the project.
Trustee Wolff advised the Board that she plans on acquiring lobby furniture for the Civic Center.
Mr. Duckworth advised the Board that he will have an outdoor lighting plan prepared and plans on discussing with the Board at the May work session.
Trustee Wolff advised the Board that she does not like the location of the recycling dumpsters located in front of the annex building on Wolfpen-Pleasant Hill Road. Mr. Duckworth advised Trustee Wolff that they would explore alternative sites.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:05PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson