The Miami Township Board of Trustees met in regular session on Tuesday, December 19, 2006, at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Mr. Tracy made a motion to approve the meeting minutes of the regular meeting on December 5, 2006 and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from the Arbors at Milford commending the Miami Township EMS crew for their exceptional handling of a situation involving a disturbed patient.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey administered the oath of office to Casey Brashear.
DEPATMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
OLD BUSINESS
Mr. Tracy made a motion to adopt RESOLUTION 2006-71 providing for the procurement of a street lighting system for Reserves of Greycliffs, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
The Board held the public hearing for the Town Scapes Street Lighting District.
Trustee Humphrey opened the meeting. Mr. Ferry read the legal notice of the public hearing, and Mr. Duckworth presented the case. There was no communication or public comment concerning the Street Lighting District. Ms. Wolff moved to close the public hearing, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2006-70 providing for the procurement of a street lighting system for Town Scapes, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
The Board held the public hearing for the Mills of Miami, Phase 1 Street Lighting District. Mr. Humphrey opened the meeting, and Mr. Ferry read the legal notice of the public hearing. Mr. Duckworth presented the case. There was no communication or public comment concerning the Street Lighting District. Ms. Wolff made a motion to
set a bid opening for the Mills of Miami, Phase 1 project for January 11, 2007 at 4:00 p.m. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
The Board held the public hearing for the Weber Woods Street Lighting District.
Trustee Humphrey opened the meeting. Mr. Ferry read the legal notice of the public hearing, and Mr. Duckworth presented the case. There was no communication or public comment concerning the Street Lighting District. Ms. Wolff moved to close the public hearing, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2006-70 providing for the procurement of a street lighting system for Weber Woods, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the township including 199 checks
numbered 93249-93446 for the total amount of $421,461.76 plus payroll and payroll taxes for December 6, 2006 in the amount of $61,749.97, December 7, 2006 in the amount of $54,433.57, and December 8, 2006 in the amount of $296,443.29. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to grant a final offer of employment for the position of Probationary Full-Time Records Clerk, in the Police Department, at the pay rate of $14.85 per hour to Cynthia Bryant. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to discontinue the Beat the Heat 5K race and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2006-72 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris, dispensing with the second reading and declaring an emergency for the address 5166 Sugar Camp Road. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2006-73 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with Revised Code Section 505.82, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to appoint Mr. Robert McFadden as a permanent member of the Miami Township Rural Zoning Commission with a term expiring December 2011 and Mr. Gene Bishop to fill the unexpired term of Angela Maccani expiring December 2007. Mr. Tracy seconded. Upon roll call, all voted “AYE”.
Mr. Tracy made a motion to appoint Mr. Nathan Noertker as a permanent member of the Miami Township Board of Zoning Appeals with a term expiring December 2011 and Mr. Herb Messer to fill the unexpired term of Paula Walker expiring December 2008. Ms. Wolff seconded. Upon roll call, all voted “AYE.
Ms. Wolff moved to adopt RESOLUTION 2006-74 requesting advance of taxes collected, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2006-68 amending transient vendor resolution. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to hold a special meeting of the Board on Thursday, December 28, at 11:00 AM for year-end financial matters, approval of TIF resolutions and any other business of the township. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLTION 2006-77 adopting Ohio Fire Code, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to renew the contract to provide paramedic services to the residents of Terrace Park and to authorize Mr. Duckworth to enter into the contract. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Chief Bailey announced the on-sight re-accreditation of the Miami Township Police Department was completed on December 6, 2006. The department will be nominated for Flagship status. The Board congratulated the department.
Ms. Wolff moved to adopt RESOLUTION 2006-78 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint Mr. Duckworth and Chief Whitworth to the Miami Township Volunteer Fire Fighters' Dependent Fund Board, which is required under Chapter 146 of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2006-75 authorizing the compensation of the Township Trustees and Township Fiscal Officer dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2006-76 approving travel expenses for Township Trustees and Township Fiscal Officer, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to appoint Trustee Ken Tracy as Chairperson and Trustee Mary Wolff as Vice-Chairperson for the Board in 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt the 2007 meeting and work session schedule as presented and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve that a one-year audit for fiscal year 2006 be scheduled. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to go into Executive Session to review collective bargaining sessions with public employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code, to discuss pending or imminent legislation pursuant to section 121.22(G)(3) of the Ohio Revised Code, and to discuss personnel pursuant to Section 121.22 (G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to come out of Executive Session. Ws. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to amend the October 17, 2006 meeting minutes on page three, the first sentence in paragraph nine, to read Mr. Tracy made a motion to authorize Larry Barbier to settle the pending discipline case.
Ms. Wolff made a motion to appoint Mark Hardin to the Rural Zoning Commission and Michael Weisensel to the Board of Zoning Appeals, with both of the positions being alternates. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:25 P.M.
ATTEST: __________________________________________________________
Eric C. Ferry, Fiscal Officer
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Edwin H. Humphrey, Chairperson