The Miami Township Board of Trustees met in regular session on Tuesday, June 06, 2006 at 7:00 PM. Vice Chairperson Ken Tracy called the meeting to order. The Pledge of Allegiance was given. Miami Township Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Ken Tracy and Mary Makley Wolff. Chairperson Edwin H. Humphrey was out of town. Mrs. Wolff made a motion to approve the May 16th and 22nd Trustee meeting minutes, and the May 16th Records Commission meeting minutes. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Public Hearing-Street Lighting District-White Gate Farm, Section 3
Vice Chairperson Tracy opened the Public Hearing on Street Lighting District-White Gate Farm, Section 3. Mr. Ferry read the legal notice. Miami Township Administrator, Dave Duckworth presented the request. There were no questions from the Trustees. There were no comments from adjacent property owners. There was no communication relative to the case. There were no comments from any person in attendance. Vice Chairperson Tracy closed the public portion of the hearing. Mrs. Wolff made a motion to adopt RESOLUTION 2006-38 providing for the procurement of a street lighting system for White Gate Farm, Section 3C, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board accept the bid submitted by HSM Electronics Protection Services, Inc. in the amount of $40,300.00 for the civic center fire and security system and authorize the Township Administrator to enter into a contract with said company. Mrs. Wolff made a motion to accept the HSM Electronics Protection Services, Inc. bid for the civic center fire and security system project in the amount of $40,300.00 and authorize the Township Administrator to sign the contract on behalf of the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to pay the bills of the Township including 121 checks numbered 91488 to 91601 for the total amount of $579,053.64 plus payroll and payroll taxes for May 26, 2006 in the amount of $290,828.40. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to grant employment to James Fugate as a seasonal worker in the Parks Department at $10.40 per hour, effective May 30, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE.'
Mrs. Wolff made a motion to grant employment to Charlene Case as Assistant Fiscal Officer at $47,000.00 annual salary, effective June 12, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to grant conditional employment to Todd Wuest as a seasonal maintenance worker. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to accept the resignation of Delores Bartlett
effective June 06, 2006. Mr. Tracy seconded the motion. Upon roll call, all
voted "AYE."
Mrs. Wolff made a motion to accept the resignation of Vincent Schreckengost,
seasonal maintenance worker effective May 26, 2006. Mr. Tracy seconded the
motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve a pay increase from $8.00 per hour to $10.00 per hour for James Bearman, Recreation Assistant, effective June 06, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, Dave Duckworth advised the Board that the Township is in receipt of a petition for the establishment of a street lighting district for Wittmer Meadows. He requested the Board schedule a public hearing for this proposed lighting district. Mrs. Wolff made a motion to schedule a Public Hearing for the establishment of a proposed lighting district for Whittmer Meadows on July 18, 2006 during the regularly scheduled Trustee meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that the Township is in receipt of a petition for the establishment of a street lighting district for the Reserves of Greycliff. He requested the Board schedule a public hearing for this proposed lighting district. Mrs. Wolff made a motion to schedule a Public Hearing for the establishment of a proposed lighting district for the Reserves of Greycliff on July 18, 2006 during the regularly scheduled Trustee meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that a change-order and one additional contract are needed for the Civic Center project. The change order is in the amount of $9,862.72 for the HVAC INFORMATION SYSTEM WIRING contract due to an increase in material costs and an upgrade in cable required. Mrs. Wolff made a motion to approve the HVAC INFORMATION SYSTEM WIRING change-order in the amount of $9,862.72. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." The additional work required is the extension of coaxial cable TV into the building at a cost of $7,200.00. Mrs. Wolff made a motion to approve the coaxial cable contract in the amount of $7,200.00. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-37 authorizing the Township Fiscal Officer to issue a Then and Now Certificate for the payment of $18,573.75 to multiple vendors, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-36 supporting the vacating of a section of Catherine Alley (T-1131), dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to schedule a Special Meeting for Monday, June 19, 2006 at 11:00 AM for the purpose of having a work session and any other business that may come before the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE.'
Mr. Tracy made a motion to adopt RESOLUTION 2006-39 authorizing the expenditure of funds from the Township's General Fund for a Celebration of Life and Service of Lance Corporal Bryan Taylor on June 8, 2006 at 7:00 PM at Community Park, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to name the football field at Miami Meadows Park, the Bryan Taylor Field. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the following out-of-township travel requests for the Board to consider: 1. David Duckworth to San Antonio, Texas to attend the ICMA Annual Conference for Local Government Managers, September 9-13,2006 at a cost of $2,300.00. Mrs. Wolff made a motion to approve the request. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE.' 2. David Duckworth to Charlottesville, Virginia to attend the Senior Executive Institute-Alumni leadership Workshop, July 25-29, 2006 at a cost of $950.00. Mrs. Wolff made a motion to approve the request. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Service Director, Walt Fischer to set a bid opening date of July 19th at 4:00PM for the Miami Township civic center renovation carpet and resilient wall base. Mrs. Wolff made a motion to approve the request. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Karen Weyer of 6091 Second Street, Miamiville discussed her concerns with some zoning problems and her concerns regarding the club Checkers and a noise issue.
Robert Powell of 1480 State Route 131 stated his concerns regarding the resolution of property maintenance violations of a neighbor.
Tom Scovanner of 6586 Miami Trails Drive discussed his issues regarding the school being built adjacent to his property.
Julie Young of 6360 Pawnee Ridge stated her concerns about the Willows Bend development and the traffic problems it is causing.
Mrs. Wolff made a motion to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of executive session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Vice-Chairperson Tracy
adjourned the meeting at 8:26 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Ken Tracy, Vice-Chairperson