The Miami Township Board of Trustees met in regular session on Tuesday, February 21, 2006. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Trustee Ken Tracy gave the invocation. Township Fiscal Officer Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mrs. Wolff made a motion to approve the minutes of the February 07, 2006 Board meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry indicated there was no correspondence.
Mrs. Wolff made a motion to adopt a proclamation honoring Andrew E. Thiele for achieving the rank of Eagle Scout. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
A representative from each department presented the Board with an overview of their activities during the month of January.
Community Development - Mr. Fronk
Community Relations- Mr. Pennington
Finance-Mr. Ferry
Fire/EMS-Chief Whitworth
Information Services-Mr. Snow
Police-Chief Bailey
Recreation-Ms. Thibodeau
Service-Mr. Fischer
Mr. Fronk asked the Board to continue Zoning Case 511 until March 07, 2006. Mrs. Wolff made a motion to continue Zoning Case 511 until March 07, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth asked the Board to consider the
following Bid Recommendations:
1) Civic Center Insulation Project - Only one bid was received for this project.
Mr. Duckworth asked the Board to accept the bid from WAC Insulation Company in
the amount of $72, 700.00, and authorize the Township Administrator to enter
into any and all agreements with the contractor. The bid did not exceed the
architect's bid of $69,000.00 by more than 10%. Mrs. Wolff made a motion to
accept the bid recommendation and authorize the Administrator to sign the
contract on behalf of the Board. Mr. Tracy seconded the motion. Upon roll call,
all voted "AYE."
2) Surplus Office Equipment - There were no bids received for the Surplus
Office equipment. Mr. Duckworth asked the Board to consider passing a resolution
authorizing a private sale for the surplus equipment. Mr. Tracy made a motion to
adopt RESOLUTION 2006-17 authorizing the disposal of surplus property by private
sale, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon
roll call, all voted "AYE."
Mr. Tracy made a motion to suspend the implementation of the athletic field user
fees adopted at the February 07, 2006 meeting until Mr. Duckworth meets with the
representatives of the various sports groups that will be affected. Mrs. Wolff
seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to pay the bills of the Township including 321 checks numbered 90462-90764 for the total amount of $1,006,795.99 plus payroll and payroll taxes for February 17, 2006 in the amount of $274,063.27. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth, requested the Board consider the following personnel actions:
Final Offer of Employment
Karen Evans for the position of Police Records Clerk, pay rate of $14.85 per hour, effective March 13, 2006. Mrs. Wolff made a motion to approve the recommendation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Joy McClughen as Volunteer Girls Softball Coach, effective February 21, 2006. Mrs. Wolff made a motion to approve the recommendation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Jordan Weber for the position of Recreation Assistant, pay rate of $10.00 per hour, effective January 30, 2006. Mr. Tracy made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Removal of Employee from Probation
Remove part-time Firefighter/Paramedic Greg Ortman from probationary employee status to regular employee status effective August 19, 2005. This action was inadvertently overlooked last August. Mr. Ortman's base pay rate for the period 08/19/05 through 12/31/05 will be adjusted to $13.88. Mrs. Wolff made a motion to approve the recommendation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Conditional Employment
Grant a conditional offer of employment to Logan Becker for the position of Recreation Instructor/Recreation Assistant. Mr. Tracy made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-16 authorizing the Township Administrator to enter into contract for the procurement of entertainment for a concert at Miami Meadow Park, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Township Administrator, David Duckworth advised the Board that Bev Wolbers is no longer interested in being the Township's concessionaire. Mr. Duckworth will place an advertisement in the local newspaper to determine if there is any local person or group interested in operating the concession facility as a private concessionaire.
Mrs. Wolff made a motion to set the date of March 22, 2006 at 7:00 P.M. to
hear Zoning Case #510 and any other business that may come before the Board. Mr.
Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to approve a contract with Honeywell Security Systems
for the installation of a new security card reader for $2,600 and allow Mr.
Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon
roll call, all voted "AYE."
Mr. Tracy made a motion to hold special meetings on the following dates:
March 14, 2006 with the Belle Meade HOA, 7 P.M. at the Oasis Country Club
March 27, 2006 with Ashton Woods HOA, 7 P.M. the location to be determined
March 28, 2006 with Harvest Ridge HOA, 7:30 P.M. at the library
April 06, 2006 with Paxton East Marina HOA the time to be determined at the
Leming House
To conduct this business, and any other business that may come before the Board.
Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Marv Hudson, 5969 Pinto Place announced that the annual run for the Saint Vincent DePaul race would be held on June 17, 2006.
There were no other public comments.
Mr. Tracy made a motion to go into Executive Session to discuss the Purchase of Property or sale of Property Pursuant to Section 121.22(G)(2) of the Ohio Revised Code, and to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:25 P.M.
ATTEST" __________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Edwin H. Humphrey, Chairperson