The Miami Township Board of Trustees met in regular session on Tuesday, February 07, 2006. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given followed by the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Ken Tracy and Mary Makley Wolff.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the issuance of a new liquor license to Villalba Restaurants LLC dba Robertos. There were no objections.
Police Chief Steve Bailey presented Police Department Meritorious Service Commendations to Officer Keith Benhase and Officer Aaron Warren for their actions on October 1, 2005. Officer Keith Benhase and Officer Scott Ball were presented with Police Department Meritorious Service Commendations for their action on October 24, 2005. Detective John Swing received the Police Department Employee of the Year award.
Public Hearing-Zoning Case #511 Izzi's Improvements requests for a district
change from "R-1" Single Family Residence to "O-1"
Professional Office.
Chairperson Humphrey opened the public hearing of zoning case #511. Mr. Ferry
read the notice of Public Hearing, the County recommendation and the Zoning
Commission recommendation to approve the application with conditions. The
conditions are as follows: the applicant must provide substantial buffering on
the West side being Eagle's Watch Subdivision and South side being Summerfield
Subdivision along with a landscape plan for review and approval that must show a
landscape screen between the proposed parking area and the Western property line
with deciduous and evergreen trees that are no less than two to four caliber and
a minimum of six to seven feet in height, maximum parking no greater than six
spaces, monument sign at a maximum height of five feet, sidewalks to be
constructed on State Route 131 and must submit a plan showing sidewalk along
State Route 131 that will connect into the sidewalk at Eagles Watch. The
applicant must address all comments and/or concerns expressed by the Ohio
Department of Transportation, the Clermont County Water and Sewer District and
the Clermont County Engineer's Office in a satisfactory manner. Miami Township
Planner, Larry Fronk presented an explanation of the case. Ron Roberts
representing the applicant presented the case. Concerned citizen Garry Brasch of
Garry Brasch Custom Homes ask the Board to deny the proposed district change as
he feels the change will have a negative impact on the Eagle's Watch property
values. Mr. Ferry read a letter from Mr. Garry Brasch re-affirming his request
to have this change denied. Susan Perry of 5613 Autumn Wynd Lane in the
Summerfield Subdivision stated she was basically against the zone change, but
felt the business that is planning to develop the property would be okay. Mr.
Fronk recommended the Board approve the zone change, but asked that a decision
be delayed until the next meeting to give him time to analyze information that
he just received. Mrs. Wolff made a motion to continue Case #511 to February 21,
2006 at 7:00PM. Mr. Fronk seconded the motion. Upon roll call, all voted
"AYE."
Miami Township Administrator presented the Board with the bid recommendations
for the Civic Center Renovation Project.
Electrical contract to DeBra-Keumpel $193,435.00
Plumbing contract to DeBra-Keumpel $ 10,971.00
HVAC contract to DeBra-Keumpel $149,669.00
Athletic Flooring to Spectra $ 31,304.00
Fire Protection Dalmation Fire $132,300.00
Flooring/Carpet Welfenbach Marble
& Tile $ 69,971.00
All of these bids are under the Architect's estimate or do not excel the
estimate by more than 10%. Mr. Tracy made a motion to accept the bids as listed
and authorize Mr. Duckworth to sign contracts on behalf of the Board. Mrs. Wolff
seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to separate the insulation component of the General Trades bid and sets new bids to be received and opened on February 20, 2006 at 4:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to accept bids for the remaining General Trades and
Interior Finishes on March 6,2006 at Noon. Mrs. Wolff seconded the motion. Upon
roll call, all voted "AYE."
Mr. Tracy made a motion to pay the bills of the Township including 150 checks numbered 90462 to 90661 for a total amount of $847,596.45 plus payroll and payroll taxes for January 20th and February 03rd in the amount of $559,992.50. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-14 authorizing the assignment of tax exemption benefits of a tax abatement agreement to Hueber Brothers, Inc., Innerwood & Company, LLC, Seven Hills Industries, LLC and JADA Real Estate Holdings II, dispensing with a second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the hiring of Jordan Weber for the position of Recreation Instructor at a pay rate of $15.00 per hour, effective January 30, 2006 and Bradley Dungan for the position of Part-Time Fire Fighter 2/Paramedic at a pay rate of $13.41 per hour, effective January 01, 2006. Mr. Tracy made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Joy McClughen for the position of Volunteer Girls Softball Coach; to Lee Everson, James Fugate and Andrew Housh for the position of Seasonal Maintenance Workers; and to Karen Evans for the position of Police Records Clerk. Mr. Tracy made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board terminate the employment of the following part-time recreation employees: David Fischer, Doug King, Marty Skidmore, and Lisa Veneziano, effective February 7, 2006. Mr. Tracy made a motion to terminate the employees as listed. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-13 providing for pay increases for various Township employees, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a User Fee policy for Athletic Field Use. Mr. Tracy made a motion to adopt the Athletic Field User Fee Policy. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-12 changing the name of Street Lighting District from the Reserves of White Farm to The Reserves of White Gate to match the legal name of the platted subdivision, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to authorize Mr. Duckworth to sign the following contracts on behalf of the Board: Ohio Department of Public Safety for the Third Grade Safety Belt Program for a one year period, Ohio Department of Public Safety for the LEADS participation agreement at a cost of $10,000.00 for one year, and City of Cincinnati Department of Health for the Public Employee Assistance Program for two years at an annual cost of $6,598.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-10 authorizing compensation to be paid to affected school districts in connection with tax exceptions granted pursuant to section 5709.73 of the Ohio Revised Code, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-11 declaring necessity and proceeding to levy a renewal of tax levy for Fire, Ambulance and Police Protection purposes, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-15 authorizing the petition for Special Assessment for the purpose of water supply facilities, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to approve the purchase of two new ambulances at a cost of $355,262.00 through the State of Ohio Cooperative Purchasing Schedule and authorize Mr. Duckworth to initiate the process to secure financing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize reimbursement of travel related expenses incurred by Assistant Chief Dan Mack and Firefighter/Paramedic Bill Doss in assisting the Cincinnati Fire Department in December 2005. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Stephen L. White of 6005 Grist Mill Court reported on a meeting with Live Oaks regarding the proposed move of the machining operation to Scarlet Oaks.
There were no other public comments.
Mr. Tracy made a motion to go into Executive Session to consider the compensation of Public Employees pursuant to section 121.22(G)(1) of the Ohio Revised Code and to discuss Pending or Imminent Litigation with Law Director, John Korfhagen, pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to amend the amendment to the employment contract between David D. Duckworth, Miami Township Administrator and the Board of Trustees that the Administrator shall receive as compensation the sum of $92,667.00 for the period of January 01, 2005 through December 31, 2005 and shall receive as compensation the sum of $96,766.00 for the period January 01, 2006 through December 31, 2006. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 9:28 PM.
ATTEST: ______________________________________________________
Eric C. Ferry, Fiscal Officer
______________________________________________________
Edwin H. Humphrey, Chairperson