The Miami Township Board of Trustees met in regular session on Tuesday, December 06, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Steve Caperton of the Vineyard Church gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the minutes from the November 9th and November 15th, 2005 meetings. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
There was no correspondence.
Public Hearing-Zoning Case #509
Mr. Ferry read the notice of public hearing, the county recommendation to approve the request with conditions, the zoning commission recommendation to approve the application with the following conditions: The applicant addresses the issues of the Clermont County Planning Commission and that the applicant must submit a final site plan for review and approval before a zoning certificate can be issued for the project. Miami Township Planner, Larry Fronk presented an explanation of the case. Mr. John Stevens of Neyer Properties discussed the application and the recommendations of the planning commission. There were no adjoining property owners comments. There were no comments from concerned citizens. Mr. Fronk recommended the Board accept the recommendations of the Miami Township Rural Zoning Commission to approve Zoning Case #509 with the following recommendation; the applicant must submit a traffic impact study to the Clermont County Engineer for review and approval. The applicant must comply with all access standards and must construct all improvements required by the County Engineer. Mr. Humphrey made a motion to close the public portion of the hearing. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the recommendation of the Rural Zoning Commission to approve case 509 with the following modifications to conditions. Condition three changed to; That the applicant provide sidewalks along the entire frontage of Loveland-Miamiville Road and Branch Hill-Guinea Pike, connecting the proposed commercial/retail structure with newly developed banking and convenience-related facilities therein as required by the B-1 Neighborhood Business District site design requirements as the site developes. A pedestrian easement should also be provided into the developing mixed use and condominium development to the northwest of the project site. Condition four changed to; that the applicant provide parking in compliance with the zoning resolution. Condition five changed to; that the applicant cluster parking and arrange the vehicular traffic network so as to create more of an internal "street network". This is especially appropriate considering that this area serves as a major node within the Township and condition six modifying to read, the applicant must submit a traffic impact study to the Clermont County Engineer for review and approval and the applicant must comply with all access standards and must also construct all improvements required by the County Engineer. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to pay the bills of the Township, including 165 checks numbered 90088-90242 for the total amount of $936,319.75 plus payroll and payroll taxes for November 25, 2005 in the amount of $274,806.32. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board approve the promotion of Gary Frank, Maintenance Worker 1 to Maintenance Work 2 (Step 5) at a pay rate of $15.64 per hour, effective December 04, 2005. Mr. Frank is being promoted to fill the vacancy created by the retirement of Charlie Finch. Mr. Duckworth recommended the Board approve the promotion of Patty Hall, Seasonal Maintenance Worker to Maintenance Worker 1, pay rate of $12.62 per hour, effective December 04, 2005 on the condition that she successfully completes a CDL drug screen examination and driver's license background check. Mr. Humphrey made a motion to approve both promotions. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-43 extending the contract for a street lighting system for the lighting district known as Riverside Hills, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-44 extending the contract for a street lighting system for the lighting district known as Hunters Valley III, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the Vision 2025 Land Use Plan as presented. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Miami Township Police Department has been selected by the US Department of Justice to receive a grant for the hiring of two personnel in the police department. The grant provides funding of $25,000.00 per year, per employee for three years on a reimbursement basis. The total Federal share of the Grant is $150,000.00. The grant requires a hard match from Miami Township. The Township share would be approximately $76,220 per year to cover both employees. To remain eligible for the grant, it must be accepted and a reply needs to be made prior to December 21, 2005. Mr. Tracy made a motion to accept the US Department of Justice grant and authorize Chief Steve Bailey and David Duckworth to sign the documents on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, the Township is in receipt of a petition for the establishment of a street lighting district for Eagle's Watch subdivision, a new 11-lot subdivision located on SR 131 across form Eagle's Way Drive. He proposed the Board schedule a public hearing for this proposed lighting district on January 03, 2006, during the regularly scheduled Trustees meeting. Mr. Humphrey made a motion to schedule a public hearing for the establishment of a street lighting district for Eagle's Watch subdivision during the regularly scheduled Trustees meeting of January 03, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-42 lowering the speed limit to 25 MPH on the following streets in the Hunt Club subdivision in Miami Township: Monassas Run Road .32 miles, Milburne Drive .177 miles, Hunt Club Drive .171 miles and Fox Hunt Court .08 miles, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Steven White of 6005 Grist Mill Court complained about the noise generated by the heavy equipment classes at Live Oaks school. The noise continues in the evenings and week-ends.
Paul Silasavage of 6001 Grist Mill Court also voiced his concerns about the noise generated by the class. He stated that many times the classes go on as late as 10:30PM.
Carol Silasavage of 6001 Grist Mill Court also voiced her concerns about the continuance of the problem of heavy equipment noise and flood lights from Live Oaks.
Jim Vondran of 5921 Milburne Drive asked how residents of Milburne Drive can work with the Township to help reduce the problem of speeders on their street. He stated he was pleased to hear that the speed limit was being reduced.
There were no other public comments.
Mr. Humphrey made a motion to hold a Special Meeting on Friday, December 30, 2005 at 10:00AM for the purpose of re-organization of the Board and any other business that may come before the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to consider the investigation of charges or complaints against a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth read a list of 11 items the Milford School District has asked to be included in TIF and RID agreements. He recommended the elimination of items 6, 7 and 8.
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:55 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Mary Makley Wolff, Chairperson