The Miami Township Board of Trustees met in regular session on Tuesday, April 19, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Les Sanders of Milford Assembly of God gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the minutes of the April 05, 2005 meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from Linda L. Fraley, Clermont County Auditor advising that the Clermont County Budget Commission will meet on May 04, 2005 at 10:00 AM for the purpose of considering the budget of the Clermont County Board of Health for 2006.
Mr. Humphrey made a motion to adopt a Proclamation honoring Charissa Hayden for her Dedicated Military Service to the United States of America. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Spc. Hayden was present to accept the award.
Mr. Tracy made a motion to adopt a Proclamation designating May 2005 as Motorcycle Awareness month. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Representatives from each department presented the Board with a report of March activities. Community Development Mr. Fronk Community Relations Mr. Pennington Finance Mr. Ferry Fire/EMS Chief Whitworth Information Services Mr. Snow Police Chief Bailey Recreation Ms. Thibodeau Service Mr. Fischer
Mr. Humphrey made a motion to pay the bills of the Township including 149 checks numbered 88030-88173 for the total amount of $330,370.49 plus payroll and payroll taxes for April 15, 2005 in the amount of $268,734.95. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator Dave Duckworth recommend the Board grant conditional employment to Emily Sowell and Claire Sowell for the position of Part-Time Recreation Assistant; to Matt Eggleton for the position of Volunteer Softball Coach; and to Andrew Housh for the position of Seasonal Maintenance Worker. Mr. Tracy made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Carrie Burger, Alison Petru, and Gary Igo for the position of Part-Time Recreation Instructor at a pay rate of $15.00 per hour, effective April 04, 2005; and to Bruce Moore for the position of Volunteer Softball Coach, effective April 19, 2005. Mr. Humphrey made a motion to approve the recommendations. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Tim Pennington, part-time Community Relations Coordinator to Full-Time Community Relations/Special Projects Coordinator at a pay rate of $47,000.00 annually, effective April 25, 2005. Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board accept the renewal proposal submitted by OTARMA for the Township's 2005 property and casualty insurance for $184,571.00 and he requested the Board authorize him to sign any and all documents pertaining to the insurance renewal. Mr. Tracy made a motion to approve the recommendation and request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve an Extra Work Authorization for the Jeffrey Allen Corporation in the amount of $1,898.00. The project is the reconstruction of a paved path for the Miami Township Scenic Bike Trail Connection. Mr. Humphrey made a motion to approve the recommendation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the final version of the Miami Township Traffic Mitigation Plan. Mr. Humphrey made a motion to adopt the Miami Township Traffic Mitigation Plan. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-18 authorizing the Township Clerk to issue a Then and Now Certificate for $32,392.64 to multiple vendors (list attached), dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into negotiations with the Clermont County Engineer for an easement at the fire station located at Wards Corner Road. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve a contract with BHDP Architects for the 6101 Meijer Drive master planning and preparation of construction and planning documents for a period of 6 months at a cost of $22,000.00. Mr. Humphrey made a motion to approve the contract. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve two contracts for the Midsummer Fireworks. Contract one is with Rozzi's Famous Fireworks, Inc. for the insurance, labor and services at a cost of $4,462.50. Contract two is with Rozzi, Inc. for the fireworks and materials at a cost of $4,462.50. Total cost; $8,925.00. Mr. Humphrey made a motion to approve both contracts. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve a contract with IKON Office Solutions, Inc. It's a one year maintenance agreement for the color copier. The cost is $163.30 per month ($1,959.60 annually). Mr. Tracy made a motion to approve the IKON maintenance agreement contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve a contract with Key Government Finance, Inc. This is a master tax exempt lease/purchase agreement for VOIP Telecommunications equipment. This is a 5 year agreement with a $26,872.51 bi-annual payment. Mr. Humphrey made a motion to approve the contract. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign all contracts listed above. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Tracy made a motion to go into Executive Session to discuss the appointment, compensation, discipline and promotion of a Public Employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to donate the .365 acres of land to the Clermont County Engineer's office for the easement at the fire station on Wards Corner Road and authorize Mr. Duckworth to sign the donation form on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 7:58 PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Mary Makley Wolff, Chairperson