The Miami Township Board of Trustees met in regular session on Thursday, November 04, 2004 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Trustee Joseph W. Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the October 20, 2004 Board meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the Clermont County Engineer's office advising that Beech Road will be closed from November 29, 2004 through January 21, 2005 for a water main installation.
Miami Township Administrator, David Duckworth advised the Board that three (3) bids were received and opened on October 29th for the Miami Township Scenic Bike Trail Connection Project. Jeffery Allen Co. $148,860.00, DER Development $157,050.00 and Trend Construction $178,000.00. Mr. Duckworth recommended the Board accept the bid from Jeffery Allen Corporation and authorize the administrator to execute contract documents upon approval from the township law director and certification of funds from the township clerk. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve the payment of the bills of the Township including 141 checks numbered 86477-86616 for the total amount of $442,730.63, plus payroll and payroll taxes for October 29, 2004 in the amount of $247,401.38. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Phyllis Gregory to the position of Part-Time Records Clerk, effective November 22, 2004, with a pay rate of $12.50 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Russ Pollard to the position of Recreation Instructor, effective November 04, 2004, with a pay rate of $15.00 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to initiate the hiring process for the full-time Maintenance Worker (Parks) position that has been vacant since Jim Lucas was promoted earlier this year. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth introduced Mr. Ken Oaks, President of Total Quality Logistics.
Mr. Oaks presented an overview of the company's success over the past year and
plans for expansion. They requested a 7-year, 60% tax abatement on both real and
personal property taxes for their new building estimated at $2,064,000.00. Mr.
Duckworth recommended the tax abatement request be approved. Mr. Uecker made a
motion to adopt RESOLUTION 2004-40 authorizing a tax abatement to Total Quality
Logistics, Inc. and Oaks Enterprises LTD through the rural enterprise zone
legislation, and dispensing with the second reading. Mrs. Wolff seconded the
motion. Upon roll call, all voted "AYE."
PAGE 2004-59
Mr. Duckworth recommended the Board issue township bonds to finance two capital projects. 1. The acquisition of and construction improvements to the property known as the Dunn & Bradstreet (aka Frequency Marketing) building which is owned by Duke Realty at a cost of $2,940,000.00 which includes the cost of the building and all related improvements. 2. The construction of intersection improvements on Wolfpen-Pleasant Hill Road and Allen Drive. The cost of the intersection improvements is $310,000.00. Mrs. Wolff made a motion to adopt RESOLUTION 2004-41 authorizing the issuance and sale of not to exceed $2,940,000.00 Township Building Bonds, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-42 authorizing the issuance and sale of not to exceed $310,000.00 Road Improvement Bonds, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2004-43 authorizing the issuance and sale of not to exceed $3,250,000.00 various purpose limited tax general obligation bonds, series 2004, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker, State Representative Elect, presented his letter of resignation as a Miami Township Trustee effective January 02,2005, pending election certification by the Ohio Secretary of State.
Mr. Duckworth stated that with the resignation of Mr. Uecker, the Board needs to appoint a person having the qualification of an elector to fill the vacancy for the unexpired term. He requested the Board authorize a press release announcing the vacancy and an advertisement that the Board will accept letters of interest along with resumes until 4:00PM on Friday, December 03, 2004. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that a motion made on December 16, 2003 was not necessary and needs to be rescinded. Mr. Uecker made a motion to rescind the December 16, 2003 motion to authorize the transfer of $7,353.47 from the General Fund to the Tif #1 School Service Payment Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to terminate the agreement with the law firm of Burreson, Bradford and Hill effective January 04, 2005. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve an out-of-township travel request to send John Zellner to the Ohio Turfgrass Conference in Columbus, December 7-10, 2004 at a cost of $1,100.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve out-of-township travel to send Trustee, Edwin H. Humphrey, Trustee, Mary Makley Wolff, Clerk, Eric C. Ferry and Administrator, David Duckworth to New York City for a bond rating meeting at a cost of $500.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider the purchase
of property pursuant to section 121.22(G)(2) of the Ohio Revised Code. Mrs.
Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 7:55PM.
ATTEST: _____________________________________________________
Eric C. Ferry, Clerk
_____________________________________________________
Edwin H. Humphrey, Chairperson