The Miami Township Board of Trustees met in regular session on Tuesday, August 17, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Rev. Anthony James, Supreme Council of the House of Jacob, gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the minutes of the August 3rd Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Ohio Department of Liquor Control regarding a transfer of license from John Sora II, DBA Sora's BP Car Care & Towning to Sora's Towing. There were no objections.
Mr. Ferry read a letter from Clermont County Auditor, Linda L. Fraley announcing a public hearing for the purpose of reviewing Miami Township's 2005 budget will be held Tuesday, August 31, 2004 at 10:00AM.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Lt. Rogers
Recreation Mrs. Thibofdeau
Service Mr. Fischer
Chairperson Humphrey opened the Public Hearing for a lighting district for White Gate Farm, Section 2C/2D. Mr. Ferry read the legal notice. There were no questions from the Trustees, adjacent property owners or any others in attendance. There was no correspondence relative to the issue. Mr. Uecker made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-30 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, Dave Duckworth advised the Board he has received the certification from the County Auditor regarding the current tax valuation of the Township. Mrs. Wolff made a motion to adopt RESOLUTION 2004-29 declaring the necessity for renewal of a tax levy for Park and Recreational purposes pursuant to the Ohio Revised Code sections 5705.19(H) and 5705.25, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that two (2) bids for the 2004 Road Paving
project were received and opened on August 16, 2004. Bidders were; John R.
Jurgensen Co. $461,609.00 and Barrett Paving Materials $423,344.68. The
engineers's estimate for the project is $428,692. Mrs. Wolff made a motion to
accept the bid from Barrett Paving Materials and authorize the administrator to
execute contract documents upon approval from the township law director and
certification of funds from the township clerk. Mr. Uecker seconded the motion.
Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the bills of the Township, including 195 checks
numbered 85722 to 85912 for the total amount of $455,312.96, plus payroll and
payroll taxes for August 06, 2004 in the amount of $240,000.23. Mrs. Wolff
seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a tax abatement request for Kamphaus, Henning & Hood, CPA, Inc. After reviewing the request, He recommended the Board approve a nine (9) year, 48% abatement on real and personal property taxes. Mr. John Melvin representing the Clermont Chamber presented the Board with an overview of the history of Kamphaus, Henning & Hood, CPA, Inc. in Clermont County. Mr. Steve Hood, Managing Partner of KHH, discussed the new building they plan to construct and the future plans of KHH. Mr. Uecker made a motion to adopt RESOLUTION 2004-22 authorizing a tax abatement to Kamphaus, Henning & Hood, CPA, Inc. and HHGPR, LLC through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Will Menz to the full-time position of Information Systems Coordinator, effective August 17, 2004. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Susan Kupka for the position of Recreation Instructor and David Fischer for the position of Recreation Assistant. Mr. Uecker made a motion to accept the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to the following individuals for the position of Part-Time Fire Fighter 2/Paramedic; Brian Carlson, Gregory Ortman and Don Wientes, all at a pay rate of $12.89 per hour, all effective 08/19/2004. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Part-Time FF/EMTB Jonathan McKinnish has resigned effective August 18, 2004 to attend college. Mrs. Wolff made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board change Police Officer Robert Bradford's employee status, from probationary employee to regular employee effective July 01, 2004, at a pay increase to $20.13 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board change Police Clerk Tammie Day's employee status, from probationary employee to regular employee effective August 03, 2004, at a pay increase to $13.52 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set September 07, 2004 at 7:00 PM to hear Zoning
Cases #500 and #501. Mrs. Wolff seconded the motion. Upon roll call, all voted
"AYE."
Mr. Duckworth advised the Board the Center for Local Government (CLG) has
created a health insurance consortium and Miami Township has been invited to
join. The proposal for health insurance was reviewed by the township's health
insurance committee along with the current plan proposal offering a 09/01/2004
renewal with 0% increase. The committee recommends staying with our current
plan. Mrs. Wolff made a motion to accept the recommendation and authorizes the
Administrator to enter into a renewal agreement with Anthem for the Township's
Health Insurance. Mr. Uecker seconded the motion. Upon roll call, all voted
"AYE."
Mrs. Wolff made a motion to set October 16, 2004 as the date for the Township Public Auction. Inspection of items at 9:00AM. Actual auction starting at 10:00AM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the contract with Cross Roads Talent Agency for the Christmas Tree Lighting Event, December 4, 2004, at a cost of $1,925.00. Mr. Uecker made a motion to approve the contract. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the contract with the Clermont County Commissioners for participation in Public Safety 800 MHZ Radio System Repair at a cost of $25,000.00. Mr. Uecker made a motion to approve the contract. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 9:00PM.
ATTEST: ____________________________________________________________
Eric C. Ferry, Clerk
____________________________________________________________
Edwin H. Humphrey, Chairperson