The Miami Township Board of Trustees met in regular session on Tuesday, March 04, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. First Baptist Church of Milford pastor, Don Melton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were: Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the February 18, 2003 Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustees acknowledged Jason Peng, a full-time Fire Fighter/Paramedic for Miami Township who has been called up to report for active duty with the Navy Reserves. The Trustees thanked Jason for what he has done for the Township and for what he is doing for the country.
Mr. Ferry read a notice from the Board of County Commissioners of Clermont County advising that Miami Township (all limited home rule status townships) must nominate a representative from the Township to be on the Clermont County Planning Commission. Nominations are due no later than 03/14/2003.
Mr. Ferry read a letter from Kevin A. Smith, 5730 Hilltop Way, Milford, Ohio regarding his concerns about a drainage problem on Hilltop Way. Service Director, Walt Fischer advised the Board his department is aware of the problem and is researching the matter.
Mr. Ferry read a letter from Ellen McCrate, Chili Fest Chairperson and Darrell Edwards, Principal, MJHS inviting the Trustees to attend the 6th Annual Milford Junior High PTSA on Wednesday, March 12th.
Chairperson Wolff opened the Public Hearing on a Street Lighting District for Paxton Lake Subdivision. Mr. Ferry read the legal notice. The applicant, Robert LaMontague of 956 Paxton Lake Drive presented the request. This application is for 49 total streetlights, 10 replacement and 39 new. There were no questions from the Trustees. Chairperson Wolff called on adjacent property owners for statements. There were none present. Mr. Ferry read communications received regarding the application. Jim Coulthard of 957 Paxton Lake Drive and William A. & Peggie Prish of 6392 Waverly Hill Lane stated they were against the application. Chairperson Wolff called on any person in attendance for statements relevant to the application. Todd Sloan of 959 Paxton Lane Drive stated he was in favor of the application. Carol Dykes of 6393 Waverly Hill Lane stated she was concerned that the cost information was not on the petition. Jackie Coulthard of 957 Paxton Lake Drive stated she is against the application. Larry Laake of 968 Paxton Lake stated he was in favor of the application. He also stated the cost was listed on the petition. Pat Gallagher of 992 Paxton Lake stated she was in favor of the application. Mr. Humphrey made a motion to close the open portion of the Public Hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the Street Lighting District for Paxton Lake Subdivision and set March 28, 2003 at 8:15am for bid opening with bids due in the Clerk's office by 4:00 pm on the 27th. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the bills of the Township including 258 checks numbered 801031-80380 for the total amount of $861,004.75 plus payroll and payroll taxes for February 7th and February 21, 2003 in the amount of $453,577.88. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth and Fire and EMS Chief James Whitworth presented a request from the Medical Director, Dr. Robert Lambert, for compensation in the amount of $800 per month. Mr. Humphrey made a motion to approve the contract with Dr. Robert Lambert for services as Medical Director for Miami Township EMS at a monthly fee of $800 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider a two-year contract with David Cooper for the operation of the concession facility at Miami Meadows. Mr. Uecker made a motion to approve a 2-year contract with David Cooper for the operation of the concession facility at Miami Meadows for 2003 and 2004 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Service Director, Walt Fischer updated the Board on the Ohio EPA Phase 2 Storm Water project. The Ohio EPA issued phase 2 regulations on December 8, 1999 and set March 10, 2003 as the deadline to apply for the storm water permit. Mr. Humphrey made a motion to adopt RESOLUTION 2003-13 allowing participation in the countywide storm water management plan, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion, reluctantly. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a Proclamation in Recognition of the 5th anniversary of Meijer establishing its business in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Mr. Sam Tuten, who is finishing his term as a member of the Clermont County Planning Commission, does not wish to continue on the commission. Mr. Duckworth recommended the Board consider Mr. Matt Brennan as the Township nominee for the open position. The Board tabled a decision until the March 11th special meeting.
Mr. Duckworth requested the Board consider an out-of-township travel request from Walt Fischer to attend the American Public Works Snow Conference in Quebec City, Quebec April 27-30, 2003 at a cost of $2,825. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Marv Hudson of 5969 Pinto Place announced the St. Vincent DePaul annual 5K run for the Poor will be held Saturday, June 21,2003.
Jeff Throckmorton of 1116 Springridge Court, a member of Boy Scout Troop 128 stated he was attending the meeting as part of the requirement of citizenship in the community. He asked for a copy of the budget.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC section 121.22(G)(2) and to discuss pending or imminent litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Trustee Uecker to sign on behalf of the Board, the agreement with the County for Phase 2 Storm Water. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:10 PM.
ATTEST: __________________________________________________________ Eric C. Ferry, Clerk
__________________________________________________________ Mary Makley Wolff, Chairperson