The Miami Township Board of Trustees met in regular session on Tuesday, August 06, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. The Vineyard Church Pastor, Steve Caperton, gave the invocation. Clerk Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes from the regular meeting of July 16th, the public hearing of July 22nd and the public hearing from July 29th. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the Clermont County Commissioners. They sent the Township the new Clermont County Flag.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor that included documents to be used in comparison of the different options available for distribution of the Local Government Fund and the Local Government Revenue Assistance Fund.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor advising the LGF and LGRAF meeting will be held August 5th.
Mr. Ferry read a letter from Lisa Kampman of 6114 Price Road regarding a water tower the County is planning to construct at 743 Loveland-Miamiville Road. She stated she was against the location.
Mr. Duckworth, Township Administrator, recommended the Board accept the bid submitted by John R. Jurgensen Co., in the amount of $394,642.62 for the 2002 road-paving program. He also requested authorization to sign a contract on behalf of the Board. Mr. Humphrey made a motion to accept the bid and award the contract to the John R. Jurgensen Co. for the 2002 paving program and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has prepared the necessary letter along with the supporting documents notifying the Milford School Board of the proposed creation of a TIF district. The documents will be hand delivered to John Frye on Monday, August 5, 2002. The School Board will have 45 days to respond.
Mrs. Wolff made a motion to pay the bills of the Township including 315 checks numbered 78159 to 78466 for the total amount of $592,126.07 plus payroll and payroll taxes for July 26, 2002 in the amount of $227,276.39. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Jamie Hooven, Robert Bradford and Kevin Murray for the position of Full-Time, Part-Time or Reserve Police Officer. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded. On roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Janice Sweet for the position of Accounting Clerk. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw its previous offer of conditional employment to James Lee for the position of part-time Fire Fighter. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board give a final offer of employment to Robert Foppe as a Part-Time Fire Fighter/EMT, effective August 7, 2002 at a rate of $9.98 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Full-Time Firefighter/Medic Dene Riggenbach from probation effective July 23, 2002 based on a favorable one-year anniversary performance review. His pay rate will be $24.53 pursuant to the collective bargaining agreement. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following out-of-township travel requests for consideration: Steve Bailey CALEA Conference Nov.12-17, 2002 $1850. Portland, Oregon Rob Heideman & T.J. Spencer SRO Leadership Oct 6-12,2002 $ 480. Galveston, Texas Mrs. Wolff made a motion to approve the requests. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the Trustees, Clerk and Administrator to attend the NATAP Summer Conference, September 4-6, 2002 in Washington D.C. and the Township to pay all related expenses. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign an annual contract with Honeywell for fire alarm system inspections in multiple locations for $1,730.00 Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a one- time contract with Honeywell for door controllers and related equipment for the Service Department building and the Administration Building in the amount of $13,700.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a one- time contract with Ronald and Melanie Brubaker for an easement for the sewer line for Riverview Park in the amount of $1,500.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with the Ohio Department of Natural resources for the removal of trees and stumps at Miami Meadows Park at a cost of $4,200.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with the Ohio Department of Natural Resources-Civilian Conservation Corp (X2) for the removal of downed trees, re-mulch of trail and rebuilding of three headwalls at Paxton Ramsey Park at a cost of $3,400.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-33 authorizing adoption of an alternative method of apportionment of the undivided Local Government and Local Government Revenue Assistance Funds, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.
Mr. Humphrey made a motion to adopt a PROCLAMATION recognizing John Poe for 17 years of service to the Township in the Miami Township Service Department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:25 PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Joseph W. Uecker, Chairperson