This meeting was called to order at 8:00 p.m. by Chairperson, Edwin H. Humphrey.
The Pledge of Allegiance was given and the invocation was given by Trustee Uecker.
Upon roll call the following members were present: Ed Humphrey, Joe Uecker and Mary Wolff.
Mrs. Wolff made a motion to approve the minutes of September 18, 2001, seconded by Mr. Uecker with all Board members voting "AYE".
The Board noted that there are a couple of changes to be made to the August minutes. The Clerk advised the Board the corrections have been made and he will have the specifics of the changes to the Board so they can approve the changes at the next public meeting.
Mr. Ferry read a letter from the Clermont County Water and Sewer District regarding a Pre-Construction meeting to be held Thursday, October 11, 2001 at 10:00 a.m. at the Engineering Division Office, 4000 Filager Road, Batavia, regarding the Wards Corner Loop Water Main Project.
Public Hearing on Proposed Street Lighting Districts for Black Horse Run and Mitchell Farm Section 3.
The Notice of Public Hearing for Black Horse Run was read by Mr. Ferry. Mr. Phillip Baker, of 6691 Old Stable Road, came forward as the current President of the Homeowners Association. Mr. Baker stated he is representing the homeowners and they are requesting streetlights for safety and security reasons and home value enhancement. Mr. Baker stated they have over 80% of the homeowners that signed the petition for streetlights. The Board asked for adjoining property owners who wished to comment to come forward. Ms. Dianne Mechlin of 6631 Saddlebrook Court came forward with a couple of concerns regarding the streetlights. Ms. Mechlin stated all of the streets in the subdivision are cul-de-sacs, all of the homes have existing outdoor or yard lighting and the majority of the homes have security systems. Ms. Mechlin feels aesthetically the streetlights detract the overall rural or country estate feel of their community and the lights will shine in her home. Ms. Mechlin is not against the streetlights but does have these concerns. Mr. Ken Mechlin advised the Board that he agreed with Dianne Mechlin. There were no other concerned citizens or correspondence regarding this case. Mr. Duckworth advised the Board the lights used shine out and down to the focus on the street and the intersections will have a light. Mr. Uecker made a motion to approve the lighting district and set for bids due at 8:00 p.m. on November 6, 2001, seconded by Mrs. Wolff with all Board members voting "AYE".
Mitchell Farm Section 3 Street Lighting public hearing began. Mr. Duckworth advised the Board this is a new section of an existing subdivision, all of the lots are owned by the developer and the same style of lights will be used that are in the existing sections. There were no adjoining property owners, concerned citizens or correspondence regarding this case. Mrs. Wolff made a motion to approve the lighting district and set a date of November 6, 2001 at 8:00 p.m. for bids due, seconded by Mr. Uecker with all Board members voting "AYE".
Mr. Duckworth advised the Board three bids were received, on September 4, 2001, for the Thermal Imager Cameras. Those bids were forwarded to the Fire Department for review and the recommendation is to accept the bid submitted by Vogelpol Fire Equipment for the MSA Cameras. This was bid as a per unit purchase and the bid submitted by Vogelpol was for $14,500. Mr. Duckworth is requesting the Board accept the bid in the amount of $14,500. Mr. Duckworth noted that he is recommending they purchase three bringing the purchase order to $43,500. Mr. Uecker made a motion to accept the recommendation of the Fire Chief to accept the bid of $14,500 per unit for three units for a total of $43,500 from Vogelpol Fire Equipment and to authorize the Administrator to enter into a contract with the vendor, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth advised the Board one bid was submitted from Zoll Medical, on September 4, 2001, for the purchase of two 12-Lead ECG units. The recommendation is to accept the bid from Zoll for two 12-Lead ECG units total bid price is $34,693. Mrs. Wolff made a motion to accept the bid from Zoll Medical for the amount of $34,693 for two monitor defibrillators and to authorize the Administrator to enter into a contract, seconded by Mr. Uecker with all Board member voting "AYE".
Mr. Duckworth advised the Board one bid was received on September 19, 2001 from Suburban Rails for the Skatepark in the amount of $57,485. Mr. Duckworth is recommending the Board accept the bid with one exception and that is the completion date of the project. In the bids it was indicated that the project was to be completed by November 15, 2001, the exception submitted by the bidder is that they are already involved in finishing other projects started and the bidder does not build skateparks in the winter and is suggesting the project be started in the Spring of 2002. Mr. Duckworth feels comfortable with the exception. The Trustees requested a completion date in the contract. Mr. Korfhagen suggested the Board delay accepting the bid. The Board agreed to table this issue to the next Trustees meeting.
The Board discussed the 2002 Recreation program. Some suggestions made were to keep the week long summer camps, continue movie night and avoid scheduling events close to major holidays.
The Board reminded everyone of the up-coming events: Free yard sale weekend October 5-7; Fall clean up October 12 & 13 and Trick or Treat night October 31 from 6:00 p.m. to 8:00 p.m.
Mr. Uecker made a motion to pay the bill consisting of 202 checks numbered 75929 to 76149 for a total amount of $444,997.91 plus payroll and payroll taxes for September 4th and 19th in the amount of $381,744.92, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth recommended that the Board remove Chris Evans, Maintenance Worker 1, from probationary employment status effective September 12, 2001 with an increase in pay from $10.79 to $11.09. Mrs. Wolff moved for that motion, seconded by Mr. Uecker with all Board members voting "AYE".
Mr. Humphrey stated for the record that the Board did do a presentation of the August financial statement and all Trustees have signed this statement.
Mr. Duckworth asked the Board to approve the out of Township travel for Jeff Childers to the Worcester Firefighter Safety and Survival Seminar in Worcester, MA., October 26 - 28 at a cost of $861.00. Mrs. Wolff moved to approve this request, seconded by Mr. Uecker with all Board members voting "AYE".
Mr. Duckworth advised the Board of equipment in the Fire & EMS Department that they are no longer using. First items are the Self Contained Breathing Apparatus, the Central Joint Fire and EMS District, a newly created public entity would like to purchase 25 of these units at a cost of $3,750.00. Mr. Duckworth has prepared Resolution 2001-45 for the sale of this equipment and this resolution will determine the equipment is no longer of value and service and it also approves a sale to another entity. Mr. Uecker made a motion to adopt Resolution 2001-45, resolution disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth advised the Board that the Loveland Symmes Fire Department is interested in purchasing five of the Public Safety Radio Antennas and the cases. Mr. Duckworth has prepared Resolution 2001-46 which authorizes the sale of this equipment and it was noted that it would actually be sold to the City of Loveland. Mrs. Wolff made a motion to adopt Resolution 2001-46 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading, seconded by Mr. Uecker with all Board members voting "AYE".
Fire Chief Whitworth asked the Board for approval for a resolution declaring October 7th through October 13th Fire Prevention Week. Mr. Uecker made a motion to adopt the following proclamation: Recognizing October 7, 2001 through October 13, 2001 as Fire Prevention Week and everything else proclaimed in the proclamation, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth updated the Board on the revisions of the Personnel Policy Manual. Mr. Duckworth asked the Board to consider adopting the changes to Section 3 and 4 with one other change and that is on page 42 at the top, changing the hours from 1,920 hours to 2,080 hours. There was a discussion regarding language. It was agreed to table this issue until the next meeting.
Mr. Duckworth advised the Board that this coming Saturday is the litter pick-up however, there were no volunteers so there will be no litter pick-up in Miami Township. Also, there is a cub-scout troop that will be at the Miami Trailside Park planting trees, flowers, and decorating around the sign.
There was no public comment.
Mr. Uecker made a motion to go into executive session to discuss personnel matter pursuant to Ohio Revised Code Section 121.22(G)(1) and to discuss pending litigation pursuant to Ohio Revised Code Section 121.22(G)(3), seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Uecker made a motion to come out of executive session, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Uecker made a motion to authorize the Law Director to settle the Worker's Comp claim for Kris Netherland and to enter into a contract for same, seconded by Mrs. Wolff with all Board members voting "AYE".
With no further business to come before the Board the meeting was adjourned at 10:25 p.m.
ATTEST: ____________________________________________ Eric C. Ferry, Clerk
_________________________________________________ Edwin H. Humphrey, Chairman