The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, June 19, 2001. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Chairperson Humphrey gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the June 5th Board meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt a Proclamation declaring July as Parks and Recreation Month. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mrs. Kris Mick of the Recreation Department and Mr. Walter Fischer of the Parks Department accepted the proclamation.
Fire and EMS Chief, James Whitworth presented a Certificate of Recognition to Eagle Scout Nicholas Scovanner.
Police Chief, R. Steven Bailey presented a Meritorious Service Awards to Officer Kevin Petrocelli and Officer Mike Henderson .
Each department presented their reports for activities in the month of May 2001.
Mr. Ferry read a letter from the Clermont County Engineer's office advising the speed limit has been reduced to 25 MPH on Long Lane beginning at Cook Road and ending at the Miami Township line. The letter requested the proper signs be erected.
The Board determined further work needed to be done on the amendment to the Property Maintenance Code and tabled a decision until later.
PUBLIC HEARING - CASE #463
Chairperson Humphrey opened the Public Hearing of Case # 463 - Text Amendment, Churches in Business Districts. Mr. Ferry read the legal notice, the Planning Staff report, the Planning Commission report and the Zoning Commission decision. There were no communications relative to the case. Mrs. Wolff made a motion to close the public portion of Public Hearing of Case #463. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission and accept the text change as written. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC HEARING - CASE #466
Chairperson Humphrey opened the Public Hearing of Case #466 - Text Amendment, Reformatting Zoning Resolution. Mr. Ferry read the legal notice, the Planning Staff report, the Planning Commission report and the Zoning Commission decision. There were no questions or communications relative to the case. Mr. Uecker made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the text amendment as written. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to accept the bid submitted by the Kaffenbarger Truck Company in the amount of $82,412.00 for two (2) new salt truck beds and plow options, and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt sections 1 and 2 of the updated personnel policies. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
REMINDERS; Pubic Hearings - Zoning Cases #464 and #465 - June 20, 7:00 PM at the Milford High School. July 3rd Trustee Meeting has been cancelled. Midsummer at the Meadows - July 14th- Miami Meadows Park
Mrs. Wolff made a motion to pay the bills of the Township including 134 checks numbered 75113 to 75246 for a total amount of $350,368.98 plus payroll and payroll taxes for June 15, 2001 in the amount of $207,947.91. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the May 2001 Financial Report.
Mr. Duckworth presented the Board with 4 Personnel Actions for consideration. Mrs. Wolff made a motion to approve the hiring of Mary D'Errico, Kathy Moleski and Sandy Hayward as Seasonal Recreation Counselors, effective June 10th at an hourly rate of $10.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to grant conditional employment to Dene Riggenbach for the position of Full-Time Fire Fighter/Paramedic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to grant conditional employment to John Pryor for the position of Reserve Part-Time or Full-Time Probationary Police Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to accept the resignation of Part-Time Fire Fighter Joe Lehn effective June 27, 2001. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following out-of-township travel requests; Jim Whitworth August 24-27, 2001- International Fire Chief's Association Annual Conference, New Orleans, La. Cost: $1,865.00 and Brian Gulat - September 12-15, 2001- National Association of EMS Educators Symposium, Pittsburgh, Pa. Cost $1,100.00. Mr. Uecker made a motion to approve the requests. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to hold a Special Meeting for the purpose of holding a Public Hearing for Zoning Case #467 and any other business that may come before the Board on Monday, July 16th at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize the Administrator to enter into a contract with Rozzi's Fireworks. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to grant the Administrator authority to sign a "Consent of Real Property Owner", a form required by the Ohio Division of Liquor Control. (This form grants the Milford-Miami Township Chamber of Commerce the legal authority to sell beer on our property on July 14, 2001) Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to enter into booth rental agreements with various vendors for Midsummer at the Meadows. Mr. Uecker made a motion to authorize Mr. Duckworth to sign, on behalf of the Board, booth rental agreements for all vendors at the Midsummer at the Meadows event. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Kim Laing, Public Relations Director, reviewed the timetable for events at Midsummer at the Meadows.
Mr. Duckworth requested the Board continue as the "Administrator" of the Safe Communities Grant and authorization to file the grant application. Mr. Uecker made a motion to continue as the "Administrator" of the Safe Communities Grant and authorize Mr. Duckworth to sign the grant application on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize spending $47,617.00 to widen the section of Branch Hill-Loveland Road at the entrance to Riverview Park. Mrs. Wolff made a motion to authorize spending $47,617.00 to widen the section of Branch Hill-Loveland Road at the entrance to Riverview Park and authorize Mr. Duckworth to sign the contract, after review by Law Director, John Korfhagen, on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Wolff voted "AYE" Mr. Uecker abstained.
Mr. Duckworth presented for review and approval the Loveland-Symmes Fire Department contract for Fire and EMS coverage to O'Bannionville Road at a cost of $4,000.00. Mrs. Wolff made a motion to approve the contract and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to advertise and go for bid for Restrooms and Shelters at Miami Meadows Park with options for Miami Riverview Park with bid opening on July 17th at 8:30PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Jim Shields of 6583 Paxton Guinea Road stated he is concerned that he would not be able to park his commercial vehicle in his driveway should the Board agree with rumored changes to the Township Property Maintenance Codes. He also asked if something is being planned to correct the traffic problems at the intersection of State Route 28 and Guinea Pike. Mr. Uecker advised Mr. Shield that the Ohio Department of Transportation does have a plan to widen SR 28 and this should help ease the congestion at this intersection.
Mr. Uecker made a motion to go into Executive Session to discuss Personnel Matter pursuant to ORC Section 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to establish July 21, 2001 at 11:00 AM for the dedication of Bateman Field at Paxton-Ramsey Park. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:50 PM.
ATTEST: _______________________________________________________________ Eric C. Ferry, Clerk
_______________________________________________________________ Edwin H. Humphrey, Chairperson