The Miami Township Board of Trustees met in regular session on Tuesday, May 16,2000 at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Chairperson Schmidt asked everyone to remain standing for a moment of silence in honor of the death of one of Miami Township Police Officers father over the week-end. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from the January 20th Special Meeting and the May 2nd regular meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a proclamation recognizing Myra Powers as the Milford-Miami Township Chamber of Commerce Educator of the Year. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Theresa Brown of the Clermont County Municipal Court Community Service Program presented a brief overview of the Municipal Court Community Service Program and what they can offer the community. Miami Township is currently using one of the program work crews at the Miami Meadows Park and has used this resource frequently in the past.
Mark Burgess of R.D. Zande and Associates presented the Board with a conceptual design of the new park to be built on the newly acquired Ryan property. Mr. Burgess discussed the design and proposed park features.
Mark Hudson of 5969 Pinto Place announced the 8th annual St. Vincent DePaul Run for the Poor will be held Saturday, June 17th, 2000. He requested the services of the Miami Township Safety Services again this year for the event.
Mr. Larry Fronk presented the Community Development Report for April to the Board. He noted that he has received a letter from OKI notifying Miami Township that the grant application submitted for sidewalks on Wolfpen-Pleasant Hill Road has been approved. The Township will receive approximately $140,000.00 for the project.
Fire and EMS Chief, Jim Whitworth reviewed the highlights of the department reports. The 1996 Pierce pumper had to be taken back to Wisconsin for warranty repairs. It's back, in service and working fine. The department is preparing a promotion on the use of residential swimming pool alarms. They will be partnering with Gemini Pools and several emergency service neighbors.
Mr. Chris Snow, Information Services Manager reviewed the accomplishments during April and plans for the future.
Recreation Director, Kristine Mick presented the April summary and reviewed upcoming May and June events.
Police Chief, R. Stephen Bailey presented the monthly report for the Police Department. He noted that CPO Glenn Evans exhibited outstanding diligence, perseverance, and displayed initiative while performing his duties during the month of April.
Kim Laing, Public Relations Director presented an update on the projects she has been involved in during April and plans for the future. She reported that several entries for the parade have come in.
Service Director, Walter Fischer reviewed the Road, Park and Cemetery activity during the month of April. They installed 65' of storm pipe on Apline Drive and 60' on Boots Lane.
Mr. Ferry noted the Township has no objections to the issuance of a liquor permit to Milford Commons LLC dba Ameristop Food Mart at 927 SR 28.
Mr. Ferry read a letter from the Clermont County Department of Public Safety Services regarding the status of their efforts to establish a countywide dry hydrant system in the county.
Mr. Ferry read a letter from McGill Smith Punshon, Inc. requesting a special permit to possess and use alcoholic beverages for their company picnic at Miami Meadows Park on August 12th. The Trustees discussed the request. They will decide at a later meeting.
Mr. Ferry read a letter from OKI Regional Council of Governments advising the Executive Committee adopted a resolution endorsing the funding of the Central Miami Township Pedestrian Connection Project. $144,500.00 in federal funding toward the cost of the project will be received by the Township.
Mr. Ferry read two thank you notes directed to the Fire and EMS Department. The first note was from Judy Banks of 1153 Teakwood Drive and the second from Sophie Mezack.
Miami Township Administrator, David Duckworth recommended the Board accept the bid of $54,298.00 from Donohoo & Associates for the Community Park Driveway Extension project. This was the lowest bid received. Mr. Humphrey made a motion to accept the bid of $54,298.00 from Donohoo & Associates for the Community Park Driveway Extension project and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded everyone that Brush Days will be held May 20th from 7:30AM to 5:00 PM at the Miami Meadows Park.
Mr. Uecker made a motion to pay the bills of the Township including 83 checks numbered 72637 to 72726 for the total amount of $859,478.71, plus payroll and payroll taxes for May 05,2000 in the amount of $152,815.55. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the April Financial Report. The Board reviewed and signed the report.
Mr. Duckworth requested the Board offer conditional employment to Terry Davis for the position of part-time Park Patrol Officer. Mr. Humphrey made a motion to offer conditional employment to Terry Davis for the position of part-time Park Patrol Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board officially appoint Steven Popp to the position of Part-Time Fire Fighter2/Paramedic effective 05/16/00 at an hourly rate of $9.85. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to authorize sending Police Officer Todd Peters to a D.A.R.E. retraining conference, August 8-11, 2000 in Perrysburg, Ohio. The anticipated costs are $591.00. Mr. Uecker made a motion to approve the out-of-township travel request of Todd Peters. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve an Amendment to the Rural Enterprise Zone Agreement with Bryan Equipment Sales, Inc. stating the tax exemption period is Tax Year 2001 through Tax Year 2007. Mr. Humphrey made a motion to approve the amendment for Bryan Equipment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board that the Board of County Commissioners officially terminated the Rural Enterprise Zone Agreements for Multifold International and Technology Flavors and Fragrances. Taxes erroneously abated in the amount of $28,210 will be recovered this year.
Mr. Duckworth requested authorization to submit a grant application to ODNR in the amount of $25,000.00 to partially fund a skateboarding facility at Miami Meadows Park. Mr. Humphrey made a motion to adopt RESOLUTION 2000-26 authorizing the Miami Township Board of Trustees to apply for a grant through the state of Ohio Nature Works Program, dispensing with the second reading, effective June 15,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that the Zoning Office has identified three properties that require Board of Trustee action for the abatement of noxious weeds pursuant to Section 505.87 of the ORC. Mr. Humphrey made a motion to adopt RESOLUTION 2000-27 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5886 Milburne Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-28 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 6246 Branch Hill-Guinea Pike, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-29authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 376 Rule Street, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth advised the Board that he has put together a bid specification pack for an Outdoor Emergency Warning Siren System and it has been approved by Law Director, John Korfhagen. The preliminary cost estimates range from $110,000.00 to $170,000.00. He requested permission to advertise for bids. Mr. Uecker made a motion to authorize advertising for bids for an Outdoor Emergency Warning Siren System. Bids to be opened June 20, 2000 at 7:45 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set June 7, 2000 at 7:30 PM at the Township Hall for a Public Hearing of Zoning Case # 453. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey voted AYE. Mr. Uecker voted AYE. Mrs. Schmidt abstained.
Mr. Humphrey made a motion to set June 6, 2000 at 7:00 PM at the Township hall for a Public Hearing of Zoning Case #454. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the rental of giant air inflatable rides and games for the July 15th event. The estimated cost is between $3500.00 and $4000.00 and Pam Hering has nearly obtained enough donations to cover the cost. The Board approved the expenditure.
Mr. Duckworth reminded the Board that the first scheduled meeting in July is on the 4th and suggested the meeting be changed or canceled. Mr. Humphrey made a motion to cancel the meeting scheduled for July 04, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. E. J. Heikkiln of Timber Creek requested the Board place mile markers on the walking trails in the parks.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:20 PM.
ATTEST: _____________________________________________________________________ Eric C. Ferry, Clerk
_____________________________________________________________________ Jean Schmidt, Chairperson