The Miami Township Board of Trustees met in regular session on Tuesday, March 21, 2000 at 7:30 PM in the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending the meeting were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the February 29th and March 15th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Community Planning Director, Larry Fronk introduced Mr. Ron Roberts of Roberts Engineering and Clermont County Engineer Carl Hartman. Mr. Roberts and Mr. Hartman made a presentation on the Perintown Land Use and Traffic study.
Each Department Supervisor, Fire and EMS, Service, Community Development, Police, Parks and Recreation and Information Services presented overviews of their department's activities for the month of February.
Mr. Ferry read a letter from the Ohio State Auditor, Jim Petro inviting the Board to attend a cocktail reception from 5:00 to 7:00 PM on March 30th in the Atrium of the Ohio Statehouse.
Mr. Ferry read two notices from the Ohio Division of Liquor Control requesting transfers of license #58111440315 from Meijer Inc dba Meijer Main Store #157 and license # 58111440315 from Meijer Inc dba Meijer Gas Station #157 to Meijer Stores Limited Partnership. The Board had no objections.
Mr. Ferry read a notice from the Department of Emergency Planning and Operations regarding a Weapons of Mass Destruction Workshop. The workshop will be held May 6th from 8:00 am to 1:00 pm at the Clermont College, room S-142.
Mr. Ferry read an invitation to an Open House for retiring clerk, Ruth Ann Ashburn at Batavia Township on Saturday, March 25th from 2:00 until 4:00 pm at the Batavia Township Hall.
Mr. Ferry read a letter from Crown Castle International regarding the transfer of ownership of the 'GTE" communication towers to Crown Castle. Crown Castle will assume all rights and obligations of GTE or its affiliate under the agreement. (Tower space lease-Paxton Ramsey Park)
Mr. Ferry read a letter from the Little Miami River Partnership. There will be a public watershed action planning session on April 13th at Der Dutchman restaurant in Waynesville, Ohio from 2:00 pm to 4:00 pm and 6:00 pm to 8:00 pm.
Mr. Ferry read a letter from Mr. Tom Fritz of 5891 Wade Road. Mr. Fritz expressed his concerns about the street conditions in the Hunter Ridge Farms subdivision. He indicated the roads look like a war zone.
Mr. Ferry read a Thank You note from Pegg Macko directed to Kris Mick, Parks and Recreation Director. She expressed her appreciation for the preschool program on February 29th.
Mr. Ferry read a letter to Larry Fronk from Mr. Scott Molyneaux concerning the zoning laws imposed on a business and property owner in Miamiville.
Chairperson Jean Schmidt opened the Public Hearing on a Street Lighting District for the Estates at Miami Trails-Phase II. Mr. Ferry read the legal notice of hearing. Miami Township Administrator, David Duckworth presented the Board with the request. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to this case. There were no other comments. Mr. Humphrey made a motion to close the public portion of the public hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-20 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Bid Openings: Mr. Ferry opened the following bids;
Project Bidder Bid Street Lighting District-Oasis Pointe Cinergy $ 5,279.40 yr. Mr. Humphrey made a motion to accept the bid from Cinergy. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-19 providing for the procurement of a street lighting system for Oasis Pointe, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Baseball Backstops Security Fence $110,036.60 Mills Fence Co $ 91,256.00 D.E.W. Construction $ 148,376.00 Mr. Humphrey made a motion to accept the bids into record and turned over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Salt Truck Body, Plow Kaffenbarger $ 28,060.00 Mr. Uecker made a motion to accept the bid into the record and turn it over to the Service Director for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Reverse 911 System Reverse 911 $ 23,338.00 Mr. Humphrey made a motion to accept the bid into the record and turned over to the Police Chief for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported that per the authorization granted him in RESOLUTION 2000-06, he has solicited bids for the township's $2,000,000 note issue to finance park development and land acquisition. Five (5) bids were submitted. NatCity Investment 5.15% interest rate Banc One Capital 5.38% Fifth Third Securities 5.56% Firstar Bank 5.59% National Bank & Trust 6.02% Mr. Duckworth recommended the Board accept NatCity Investments bid. Mr. Humphrey made a motion to adopt RESOLUTION 2000-21 authorizing issuance and sale of $2,000,000 of tax anticipation notes, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, al voted "AYE."
Vehicle noise resolution: The Board members discussed the proposed resolution. Several members of the public came forth to discuss the proposal. Law Director, John Korfhagen sited code on this issue. Mr. Duckworth volunteered to ask for advice from a mediation firm to possibly settle this issue in a friendly manner.
Mr. Duckworth presented the Board with a draft of the proposed Miami Township Hotel Tax Regulations. Law Director, John Korfhagen has reviewed and approved the draft. The proposed lodging tax is 3% excise tax. Mr. Uecker made a motion to adopt RESOLUTION 2000-17 authorizing Miami Township to levy an excise tax on hotel accommodations and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2000-18 establishing regulations for the administration and allocation of the excise tax on hotel accommodations and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Clermont Clean and Green Program is Saturday, April 15th. Volunteers are needed.
Mr. Duckworth introduced Denny Begue who spoke to the Board about the tax abatement request for Trim Parts, Inc. and C R. & G, Ltd. The proposed project includes construction of a 8,500 square foot facility in Miami Township and will create 3 new full-time jobs. The request is for a 60% six (6) year abatement on real and personal property. Mr. Humphrey made a motion to adopt RESOLUTION 2000-16 authorizing a tax abatement to Trim Parts, Inc. and C R & G, Ltd. Through the rural enterprise zone legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the bills of the Township including 143 checks numbered 72133 to 72279 for a total amount of $325,869.30, plus payroll and payroll taxes for March 10,2000 in the amount of $159,255.82. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the February financial report. All approved.
Mr. Duckworth presented the Board with three personnel actions to consider. Mr. Uecker made a motion to offer conditional employment for the position of part-time seasonal maintenance worker to David Wagner. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting on March 28, 2000 at 7:00pm for the purpose of interviewing employment candidates for the Community Relations Coordinator position and any other Township business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the resignation of part-time firefighter David Stiles effective March 09,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two (2) out-of-township travel requests for consideration. 1. Authorization to send Lt. Daryl Poe to a Team Building and Motivation Seminar in Columbus, Ohio, April 24-26. The estimated costs are $360.00. 2. Authorization to send Lt. Cliff Rowland to Hotel/Motel Interdiction Seminar in Peru, Indiana, May 7-9th. Estimated costs are $250.00. Mr. Humphrey made a motion to approve both out-of-township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that the township has received an OPWC grant to correct the landslide conditions on Sugar Camp Road. State law prohibits townships from directly contracting with professional engineers for engineering and design work associated with OPWC projects. We must use either the county engineer for services or contract with the county engineer for outside engineering services. Mr. Doug Royer of the Clermont County Engineer's office has stated the County Engineer's office will gladly retain the services of an outside engineer for this project. An agreement authorizing the county engineer to hire a professional engineer for the township's OPWC project needs to be approved. Mr. Humphrey made a motion to approve the agreement authorizing the county engineer to hire a professional engineer for the township's OPWC project on Sugar Camp Road. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Schmidt voted "AYE." Mr. Uecker abstained.
Mr. Humphrey made a motion to cancel the April 18th regular board meeting and rescheduled the meeting for April 20th at 7:30 pm. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Service Director, Walter Fischer recommended the repairs to 9,348 feet of curb on Township roads including 44 catch basins and 40 ADA sidewalk ramps. He requested authorization to go out for bid with opening at 7:30 pm on April 20, 2000. Mr. Humphrey made a motion to authorize Mr. Fischer to advertise for bids on the curb repairs in the Township. Bids to be opened at 7:30 pm on April 20,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Fire and EMS Chief, Jim Whitworth requested the Board approve revisions to the Lateral Entry Program for the Fire and EMS. The revisions are in clarification of the length of time a lateral entry applicant will remain in a placement pay rate, date to be used to calculate vacation time, and transfer of sick time in accordance with Township policy. Mr. Uecker made a motion to approve the revision to the Lateral Entry Program for the Fire and EMS. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Board Meeting on April 20th at 6:30 pm for the purpose of holding Public Hearings on zoning case # 450 Core Resources, rezoning from "B" residence to "b-1" business for Provident Bank and zoning case # 451 Tim Callahan, rezoning from "B-2" business to "B" residence. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set April 28-30,2000 as Miami Township Permit Free Yard Sale Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set May 5th and 6th from 7:30 am to 5:00 pm each day as Miami Township Spring Clean-Up Days. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has been working with residents on Hanna Avenue regarding an extension of a water line. The residents are requesting that the township assist them in their desire for public water. They are willing to work with the township via an assessment project. Mr. Duckworth requested the Board authorize retaining the services of a consultant to provide a detailed cost estimate for the project. Estimated cost for consultant; $5,000. The Board approved the request to retain the services of a consultant to obtain a detailed cost estimate for the Hanna Avenue Water Extension project.
Mr. Humphrey made a motion to authorize Mr. Duckworth, on behalf of the Board, to enter into a contract renewal with PEAP (Public Employees Assistance Program). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has been contacted by the Shriners' who are interested in developing a parade for the Miami Meadows July event. The Board agreed to further discussion.
There were no additional public comments Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:20 pm.
ATTEST: _________________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________________ Jean Schmidt, Chairperson