The Miami Township Board of Trustees met in regular session at 7:30 PM on Tuesday, February 15,2000. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the January 20th and February 1st meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Community Development Director, Larry Fronk presented the January activity report for the department. He noted the SR28 access management plan selection committee has recommended hiring the engineering firm of KZF, Inc. for the contract.
Fire and EMS Chief, Jim Whitworth presented his departments report for January. He advised the Board that the vehicle exhaust ventilation systems for the north and south safety services buildings are in the design phase. It is anticipated that installation will begin in March.
Information Services Department director, Christopher Snow reported the training of Chief's Whitworth and Bailey as backup system administrator is completed.
Parks and Recreation Director, Kristine Mick presented her report for January. She highlighted key upcoming events for February and March.
Police Chief R. Steven Bailey reviewed the departments January report. He talked about the new format of the report. He directed the Board members to review the quality control and improvement section of the report.
Service Director, Walter Fischer reported on the activities for January in the road and service department. Most of the time was spent spreading salt and cleaning and repairing equipment. Pothole repairs started the last week of January and will continue weekly.
Mr. Ferry noted the Township has no objection to the transfer of a liquor license from Daclabe Inc dba Mt. Repose Carry Out to Pooja Enterprises Inc dba Mt. Repose Carry Out.
Mr. Ferry read two notices from the Department of Community Planning and Development advising the review of the formal plan for Blackstone Subdivision and the formal plan for the Palmer Place Subdivision will be forwarded to the Commission for action on February 22, 2000.
Mr. Ferry read a "Thank You" note from Gladys Wallace of 6245 Blackburn Dr. Ms. Wallace expressed her compliments to the service department for the snow removal and road treatment during this recent bad weather.
No bids were received for the baseball backstops. Mr. Fischer reported the time restraints were the biggest reason the contractors did not bid. Mr. Humphrey made a motion to re-bid the baseball backstop project with no delivery restraints and bid opening on February 29th. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt opened the Public Hearing on a Street Lighting District for the Oasis Pointe. Mr. Ferry read the Legal Notice. Township Administrator, David Duckworth presented the application on behalf of the developer. The Trustees had no questions. There were no adjacent property owners present. There were no communications relative to this case. There were no public comments. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go to bid for the street lighting project for Oasis Pointe with bid opening on March 21st at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded those in attendance that February 21st is Presidents Day and the Township offices will be close. There will be a special meeting of the Board on February 28th at 7:00 PM for the purpose of interviewing police officer candidates and the March 7th Trustee meeting has been canceled and rescheduled for February 29th at 7:30 PM.
Mr. Uecker made a motion to pay the bills of the Township including 44 checks numbered 71879 to 71922 for the total amount of $186,463.24 plus payroll and payroll taxes for February 11,2000 in the amount of $156,349.73. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the January Financial report for review and approval.
Mr. Duckworth recommended the Board offer Jim Brockman the position of part-time zoning inspector at an hourly rate of $10 effective February 17,2000. Mr. Humphrey made a motion to offer Jim Brockman the position of part-time zoning inspector at an hourly rate of $10 effective February 17,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with Out of Township Travel Requests. From the Police Department; authorization to send Lt. Daryl Poe, Officer Ted Swain, Corporal Glen Evans and Records Clerk Pat Banks to the Police Accreditation Conference in Las Vegas, Nevada. The conference is March 21-26,2000 and the anticipated cost for all is $4,562.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The Police Department also requested authorization to send Lt. Steve Rogers to a conference in Toledo, Ohio February 27th- March 3rd at an estimated cost of $865. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Meeting of the Board on February 28th at 9:00 PM for the purpose of a Public Hearing on Zoning Case # 449- Faith Publishing and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested authorization to purchase an International 4700 low profile cab and chassis through state bid at $43,434.00, a Galion aluminum dump body at $5,000, and a HR-511 Jacobsen rotary mower at state bid for $35,495.05. He also requested authority to advertise for a department secretary. The Board approved all four of Mr. Fischer's requests.
Mr. Uecker made a motion to adopt RESOLUTION 00-06 authorizing sale of notes, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Resolution shall go in effect February 25,2000.
Mr. Duckworth advised the Board that the Fire Department is requesting authorization to dispose of two Med-Tech ambulances, which are no longer in service. Mr. Uecker made a motion to authorize Chief Whitworth to advertise for the sale of these ambulances to another political subdivision pursuant to section 505.101 of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to lower the speed limit on the streets under Township jurisdiction in the Summerfield Subdivision. Mr. Humphrey made a motion to adopt RESOLUTION 2000-08 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution 2000-08 is effective February 25,2000. The speed limit shall be 25 MPH on Autumn Wynd Lane (T-2629) .284miles, Springridge Court (T-2631) .160miles: and Wintercrest Circle (T-2630) .043 miles in the platted subdivision known as Summerfield Subdivision.
Mr. Duckworth on behalf of Larry Fronk requested the Board consider a resolution to submit an application for a transportation enhancement grant. Mr. Uecker made a motion to adopt RESOLUTION 2000-07 authorizing the submission of a transportation enhancement grant, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk gave the Board an update on the Miamiville property violations. The notices Of violation have been sent. He also stated he is tentatively scheduling a meeting for Wednesday, March 01 at 7:30PM at the Township for the residents of Miamiville.
Mr. David Maryo of 340 Center Street, Miamiville spoke of the concerns of the residents of Miamiville regarding the B2 zoning currently in effect.
Barb Weir of Realty Avenue asked what the problems were with the noise resolution. Mrs. Schmidt stated her main concern is regarding the wording of the document being too general.
John Klug 335 Wiltsee Avenue stated the noise problem is not limited to motorcycles. During the winter months it has been 4-wheelers.
There were no other public comments
Mr. Duckworth spoke about the possibility of having a second Day in the Park this summer. He would like approval and support from the Board to plan a Taste of Miami Township and to set a tent/space rental fee schedule. The Board approved proceeding with the Taste of Miami Township and determined a fee of $75 for display only and $200 for all other vendors to rent a tent/space.
Mr. Uecker made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 (G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:25 PM.
ATTEST __________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Jean Schmidt, Chairperson