The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, August 03, 1999. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending the meeting were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the July 08, 1999, July 13, 1999 and July 20, 1999 Trustee meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey presented new employees, Officer Elizabeth Farmer and Officer Scott Ball. They took the Oath of Office for Police Department employees and were welcomed by the Trustees.
Brian List of 1704 Cottontail Drive with Troop 128 presented a request to be allowed to build a sand volleyball court at the Miami Township Community Park as his project to earn his Eagle. He also requested the Township donate sand for the project. The Trustees approved the project. Barrett Paving offered to donate the sand for the project.
Mr. Ferry read a notice from the Clermont County Board of Commissioners, Department of Community Planning and Development. The Commission met on July 27,1999 and approved the design plan for the Oasis Pointe Subdivision with the following conditions: Improvements identified by the traffic impact study be provided at Wards Corner Road and water shall be looped to Miamiville Paxton Road.
Mr. Ferry read a notice from the Ohio Job Service Committee. The dues for the coming year will be $10.00.
Mr. Ferry read a letter from the Ohio Rail Development Commission. They asked for assistance in collecting information for a report required by the Ohio General Assembly. They enclosed a short survey.
Mr. Ferry read a memorandum from Larry Fronk, Director of Planning and Zoning for Miami Township. He reported that ODOT has postponed the August 25th public hearing on the widening of SR 28. No new date has been set.
Mr. Ferry read a thank you note directed to Chris Mick from Christie Yannowsky. Mrs. Yannosky stated her children enjoyed the summer camp.
Mr. Ferry read a thank you not directed to Chris Mick from Peggy Macko. Mrs. Macko’s children enjoyed the summer camp at Miami Meadows.
Mr. Ferry read a letter from Jo Ann Weigel of 5663 Crooked Tree Drive. Mrs. Weigel praised the newest park in the Township, Miami Meadows.
Mr. Ferry read a notice from the Greater Miami Township Performing Center, Inc. The Trail of the Pioneer’s dedication at Miami Glen has been changed. The new date is Saturday, October 16, 1999 beginning at 7:00 PM.
Miami Township Administrator, David Duckworth asked the Board to reschedule the public hearing for the Old Tanglewood Street Lighting District to August 17th, 1999. Cinergy was unable to get the new style light installed at Community Park until July 29th. Mrs. Schmidt made a motion to continue the public hearing for the Old Tanglewood Street Lighting District to August 17, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the 1999 Road Resurfacing Program;
1. L.P. Cavett $284,328.88
2. Barrett Paving $276,357.92
3. John R. Jergensen $282,410.40
Mr. Humphrey made a motion to accept the bids and turn them over to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry open bids received for an All Wheel Drive Mini-Van and Sport Utility Vehicles for the Fire and EMS Department.
1. McClusky Chevrolet No Bid
2. Kerry Dodge $28,612.00 Dodge Grand Caravan
Mr. Humphrey made a motion to accept the bids and turn them over to the Fire Chief for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Miami Township Planning and Zoning Director, Larry Fronk presented the Board with an updated proposed Property Maintenance Code for review and public hearing. Mrs. Schmidt made a motion to change the regularly scheduled September 7th meeting to September 8th at 8:00 PM and to hold a Special Meeting on September 8th at 7:00 PM for a public hearing on the Property Maintenance Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to pay the bills of the Township including 66 checks numbered 70283 to 70348 for a total amount of $64,038.80, plus payroll and payroll taxes for July 30,1999 in the amount of $170,821.27. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chris Snow for authorization to dispose of surplus computer equipment via a sale to a local school district. Mr. Humphrey made a motion to notify local school districts that the Township will accept sealed bids for surplus computer equipment. Bids to be opened October 5th during the regular Board meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider final offers of employment for Jonathan Ross Pawlak for the position of full-time FF/EMTP and to James Martin for the position of part-time FF/EMTP. Mrs. Schmidt made a motion to extend an offer of employment to Jonathan Ross Pawlak as a full-time FF/EMTP at an hourly rate of $10.56 effective August 04, 1999 and to James Martin as a part-time FF/EMTP at an hourly rate of $9.50 effective August 23, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Out of Township Travel Requests:
Mrs. Schmidt made a motion to authorize Fire/EMS Captain, Brian Gulat to attend the National Fire Staff and command Course, November 17-24,1999 in Baltimore, Maryland at an estimated cost of $1,950.00
Mr. Humphrey made a motion to authorize Assistant Fire/EMS Chief, Dan Mack to attend the National Association of Emergency Medical Services Administrator’s Conference, September 14-15, 1999 in Orlando, Florida at an estimated cost of $360.00.
Mrs. Schmidt made a motion to authorize Service Director, Walter Fischer to attend the International Public Works conference, September 19-22, 1999 in Denver, Colorado at an estimated cost of $2,500.00
Mrs. Schmidt made a motion to authorize sending Major Pat Branigan and Jennifer Heideman to a Facilities Management Workshop, August 23-36, 1999 in Vandalia, Ohio at an estimated cost of $1,085.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Assistant Fire/EMS Chief Harold Thiele to a Bomb Threat seminar, August 16-17, 1999 in Columbus, Ohio at an estimated cost of $350.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Police Chief R. Steven Bailey to the FBI National academy for an eleven-week period at an estimated cost of $1,100.00 for travel and required items. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize all department heads, trustees and clerk to attend the Ohio Township Association summer conference in Cincinnati and reimbursement of expenses incurred. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Trustees with an analysis of potential revenue the Township would derive from establishing a 3 percent lodging excise tax. He recommended the Board strongly consider a local lodging excise tax. The Trustees discussed the possibility of creating a local lodging excise tax.
Mr. Fronk presented the Board with reports of new commercial development and business permits issued for the period of July 12-30, 1999.
Mr. Walter Fischer requested approval for extra work items totaling $24,271.00 for the Dry Run Landslide Correction Project. Mrs. Schmidt made a motion to authorize a change order in the amount of $24,271.00 for the Dry Run Landslide Correction Project to cover leveling course, concrete piers, concrete panels and guardrail. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-31 authorizing the disposal of surplus equipment , namely a 1991 Ford/MedTech Ambulance to Great Oaks Institute of Technology and Career Development for $2,000.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker presented two members of Boy Scout Troop 244 who are working on their citizenship and community merit badge.
Chief Whitworth announced that Assistant Chief Dan Mack has an article published in the Journal of Emergency Medical Services.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 (G) (2), to discuss pending litigation pursuant to ORC 121.22 (G)(3) and to discuss a personnel matter pursuant to ORC 121.22 (G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:40 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Clerk
Joseph W. Uecker, Chairperson