MIAMI TOWNSHIP BOARD OF TRUSTEES

MAY 17, 1999

The Miami Township Board of Trustees met in regular session on Monday, May 17,l999 at 8:00 PM in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending the meeting were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the May 4^th, May 5^th and May 12^th meeting minutes as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Mr. Chris Snow presented the Information Services Department report for April. He noted the HelpDesk

Inventory software is now in use.

Ms. Kristine Mick presented the Park and Recreation report for April. She included an updated schedule

of events planned for the Miami Meadows Park grand opening.

Mr. Larry Fronk, Planning and Zoning Director presented the departments April report. He thanked the

Trustees for the opportunity to attend the National City Planning Conference in Seattle.

Police Chief R. Steven Bailey presented the April Police Department activity report.

Fire and EMS Chief, Jim Whitworth presented the report of activity for April. He noted this Saturday,

the Department will hold a safety fair at Mulberry Square from 10AM to 4PM.

Service Director, Walter Fischer presented the Service Department, Cemetery and Parks reports for the

month of April. He noted Spring Cleanup was held without a hitch.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding Calkins Enterprises,Inc. DBA

Joey’s Bar and Grill. The Township had no objections to issuing a D5 permit.

Mr. Ferry read a notice from the Ohio Department of Transportation advising a preliminary construction

meeting has been scheduled with John R. Jurgensen Co. for the resurfacing project no. 237(1999). The

meeting will be held May 27^th at 9:00 AM in conference room "A" at the District 8 headquarters.

Mr. Ferry read a letter from the Clermont County Engineer. The letter included a listing of the latest bridge

inspection reports within Miami Township.

Mr. Ferry read a notice from the Clermont County Engineer advising a public involvement meeting will be

held June 8^th from 5:00 PM to 7:00PM at Structural Dynamics Research Corporation to explain current

approved improvements and planned improvements to the I-275 and US 50 interchange.

Mr. Ferry read 3 notices from the Clermont County Department of Community Planning and Development

advising; their staff will conduct a review of Miami Township Zoning Case #443 on May 18^th at 11:00 AM

and will take action on this case on May 25^th at 5:00 PM., Also, formal action review of Millbrook Farm,

Section 4 and Weber Oaks, Section 3 will take place on May 25^th.

Mr. Ferry read a letter from the Ohio Township Association regarding bills currently pending in the General

Assembly which would reduce and/or repeal the estate tax. They requested the Township complete a

questionnaire reporting estimate tax revenues and estimated tax budgets for the past five years.

 Old BUSINESS

Reminder- Township Events

Brush Days - May 21^st and May 22^nd at Miami Meadows Park

Grand Opening Miami Meadows Park July 17^th

 NEW BUSINESS

Chief Whitworth presented a recommendation to the Trustees to sell a 1991 Medtec ambulance to Great

Oaks Public Safety Services for the sum of $2,000.00. Vehicle to be sold "as is". The school would use

the vehicle for the Junior and Senior Fire Fighter/EMS class at Scarlet Oaks. Mr. Humphrey made a motion

to sell a 1991 Medtec ambulance to Great Oaks per resolution at the next regular Board meeting for the sum of $2,000.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." 

Mr. Ferry presented the Board with the April financial report. The Trustees signed off on the report.

Miami Township Administrator, David Duckworth informed the Board that Chief Whitworth has received a

letter of resignation from Lt. Robert Shaw effective May 26, 1999. Mr. Humphrey made a motion to

accept the resignation of Lt. Robert Shaw. Mrs. Schmidt seconded the motion. Upon roll call, all voted

"AYE".

Mr. Duckworth presented the Board with a request from Chief Whitworth to promote Bill Richardson and

David Jetter to the position of Fire/EMS Lieutenant effective May 30, 1999. Mr. Richardson’s pay rate will

be $14.39 per hour. Mr. Jetter’s pay rate will be $13.36 per hour. Mrs. Schmidt made a motion to promote

Bill Richardson to the position of Fire/EMS Lieutenant at $14.39 per hour effective May 30, 1999 and to

promote David Jetter to the position of Fire/EMS Lieutenant at $13.36 per hour effective May 30, 1999. Mr.

Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth and Chief Whitworth recommended that the Board extend conditional offer of employment

to Steven Wyan and Michael Susaneck for the position of full time Fire Fighter/Paramedic. Mrs. Schmidt

made a motion to extend a conditional offer of employment to Steven Wyan and Michael Susaneck for the

position of full time Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted

"AYE."

Mr. Fronk presented the Board with a proposal to apply for a 402 Highway Safety Grant from the Office of

the Governor’s Highway Safety Representative for the purpose of preparing an access management plan for

State Route 28. The grant will cover 100 percent of the cost of the study. The purpose of the plan is to

reduce the number of drives and align drives and streets in order to concentrate turning movements to

increase vehicular safety. The Board approved going forward with the application preparation.

Mr. Fronk presented the Board with 3 properties he recommended for Nuisance abatement; 5603 Wolfpen

Pleasant Hill Road, 1227 Deblin Road and two vacant lots on Fay Court. Mr. Humphrey made a motion

to adopt RESOLUTION 99-14 authorizing the removal, repair or securance of certain buildings or

structures pursuant section 505.86 of the Ohio Revised Code. Structure located at 5603 Wolfpen Pleasant

Hill Road. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a

motion to adopt RESOLUTION 99-15 authorizing the abatement, control or removal of vegetation,

garbage, refuse or debris at 5603 Wolfpen Pleasant Hill Road pursuant section 505.87 of the Ohio Revised

Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a

motion to adopt RESOLUTION 99-16 authorizing the abatement, control or removal of vegetation,

garbage, refuse or debris located at 1277 Deblin Drive pursuant section 505.87 of the Ohio Revised Code.

Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to

adopt RESOLUTION 99-17 authorizing the abatement, control or removal of vegetation, garbage, refuse

or debris from a vacant lot on Fay Court, auditor’s parcel # 18-25-17C-240 pursuant section 505.87 of the

Ohio Revised Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey

made a motion to adopt RESOLUTION 99-18 authorizing the abatement, control or removal of vegetation

garbage, refuse or debris from a vacant lot of Fay Court, auditor’s parcel #18-25-17C-241 pursuant section

1. of the Ohio Revised Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the Township for Resolution 99-14. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the

Township for Resolution 99-15. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the

Township for Resolution 99-16. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the

Township for Resolution 99-17. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the

Township for Resolution 99-18. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Chief Whitworth requested permission from the Board to serve as the Clermont County representative to the Greater Cincinnati Hazardous Materials Unit, and now its President. The Board approved the request and

applauded Chief Whitworth’s involvement with this program.

Mr. Duckworth notified the Board he has received a petition for the establishment of a street lighting district for Mitchell Farm, Section 4, which consists of 51 lots. The developer, Robert Mooney of Bramblewood Development owns each lot. Mrs. Schmidt made a motion to scheduled a public hearing for the proposed lighting district on June 15, 1999 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt made a motion to adopt RESOLUTION 99-19 approving successor collective bargaining agreement with the Fraternal Order of Police, Ohio Valley Lodge #112. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry discussed being a part of the Southwest Ohio Chapter Ohio Township Association (SWOTA)

and supporting the organization by paying a $50. annual fee. Mrs. Schmidt made a motion to enter into a financial agreement to support the organization with an annual $50. fee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reported on a meeting with Tom Niehaus, Director of the Clermont County Philharmonic

Orchestra. They would like to perform at the Miami Meadows Park and they have an opening in their schedule in July. The cost would be approximately $5,000. The Board members discussed the proposal and determined they could not use public funds for this type of event and the timing to get a private corporate sponsor is inadequate. There was a consensus this could be considered next year, allowing time to obtain sponsors.

PUBLIC COMMENT

Mr. Art Wilkinson of 6351 Ironwood Drive presented his answers to questions issued in a letter published in a recent issue of the local paper. The letter criticized the park projects, the Lemming House project and in general the Board. Mr. Wilkinson was supportive of the Board’s decisions and progress in the projects.