The Miami Township Board of Trustees met in regular session on Tuesday, November 24, 1998 at 8:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry was unable to attend the meeting due to illness. Mr. Uecker made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt. Mrs. Schmidt made a motion to approve the November 10th and November 11,1998 meeting minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Mark Jaehnen, Clermont County Water and Sewer Engineer presented the Board with an update on water, sewer and highway projects. The Woods Point Drive project should be completed in the next couple of weeks. At this time, there is no plan for a signal in this area. The Dry Run Road slide project plans should be completed by the end of the year. Branch Hill-Guinea Pike at Loveland-Miamiville Road project is being combined with the sanitary sewer project from Mueller Meadows. The Dry Run Road bridge project is complete. The Orchard Valley project will begin in early 1999. The Rt 131 sewers project plans are complete and construction is anticipated by fall of 1999. He also updated the Board on the water tower projects. No site has been selected in the Day Heights area. The Branch-Hill area is being investigated for an upgrade of the current tower site. Mr. Jaehnen discussed expansion of the water service area.
Chief Whitworth presented the Fire and EMS Department report for October . He noted the 1997 Pierce pumper repairs continue at the Wisconsin factory and it is expected the be completed the first week of December.
Larry Fronk, Planning and Zoning Director presented the department report noting the commercial permits have been very active the past several months. Revenues for the department are up approximately 20 percent over last year.
Police Chief R. Steven Bailey presented the activity report for the department mentioning the arrest this past week end of a person responsible for several robberies.
Walter Fischer, Service Director presented the Service and Park Departments reports for the month of October. He noted all Township Parks have been seeded and the Lela Lane storm pipe has been installed.
Acting Clerk, David Duckworth read a letter directed to Chief Whitworth from Kids Helping Kids. The letter thanked Assistant Chief Harold Thiele and Firefighter/ Paramedic Lt. Robert Shaw for their assistance.
Mr. Duckworth read a letter directed to Chief Whitworth from Anthony G. Cerchio praising the assistance his family received on November 8, 1998 from Firefighter/Paramedics, Dana Smith and Mike Holloway.
Chairperson Humphrey reminded the Board that there will be a Special Meeting on Wednesday, December 2nd at 6:00 PM for the purpose of interviewing Zoning Commission and Zoning Board of Appeals candidates.
There will be a Special Meeting on Thursday, December 3rd at 7:30 PM for the purpose of a Public Hearing of Zoning Case #437- Hawthorne Meadows R-PUD.
There will be a Special Meeting on Tuesday, December 8th at 5:30 PM for the purpose of interviewing Zoning Commission and Zoning Board of Appeals candidates.
Chairperson Humphrey reminded the members that on Tuesday, December 15th at 8:00 PM there will be a Regular Trustee Meeting and Public Hearing of Zoning Case #438 - Review Process "B" Residence Conditional Use.
Mrs. Schmidt made a motion to pay the bills of the Township including 246 checks numbered from 67864 to 68910 for a total amount of $410,448.88 plus the November 20th payroll and taxes in the amount of $243,758.48. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to go out for bid on the Depository Agreement with bid opening during the regular meeting on December 29, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve a two month extension to February 15,1999 of the Fact Finding Period for the FOP contract. Mrs. Schmidt made a motion to authorize Mr. Duckworth to sign a two month extension to February 15, 1999 of the fact finding period for the FOP contract. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation from Chief Whitworth to hire Maria Hilton as a part-time Firefighter/EMTB effective November 29, 1998 at $8.15 per hour. Mrs. Schmidt made a motion to offer part-time employment as a Firefighter/EMTB to Maria Hilton effective November 29, 1998 at $8.15 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a recommendation from Chief Whitworth to offer employment as full-time FF/EMTP to Keith Armstrong at $11.25 per hour, Jason Burbrink and Robert Lantman at $10.25 per hour effective December 8, 1998. Mrs. Schmidt made a motion to offer full-time employment as FF/EMTP to Keith Armstrong at $11.25 per hour, Jason Burbrink and Robert Lantman at $10.25 per hour effective December 8, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a recommendation from Chief Whitworth to make a conditional offer of employment to Keith Clonch, a part-time Fire/EMTP candidate. Mrs. Schmidt made a motion to offer conditional employment to Keith Clonch as a part-time FF/EMTP. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to start the hiring process for three full-time FF/EMTP openings. Mr. Uecker made a motion to authorize Mr. Duckworth to start the hiring process for the three FF/EMTP openings. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended withdrawing the conditional offer of employment extended to Mark Grothouse and Brian Mabry, full-time FF/EMTP candidates. Mrs. Schmidt made a motion to withdraw the conditional offer of employment extended to Mark Grothouse and Brian Mabry. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation from Service Director, Walter Fischer to remove from probation, Maintenance Worker I, Valerie Allen and increase her hourly rate of pay to $9.23. Mrs. Schmidt made a motion to remove Valerie Allen from probation and increase her hourly rate of pay to $9.23. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer also recommended removing Scott McElwee from probation and increasing his pay to $10.38 per hour. Mrs. Schmidt made a motion to remove Scott McElwee from probation and increase the hourly rate of pay to $10.38. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Out of Township Travel Requests
Chief Whitworth requested authorization to send Asst. Chief Harold Thiele, Captain Dean Miracle and Lt. Steve Monterosso to a seminar in Columbus, Ohio November 30-December 2 at an estimated cost of $1,550.00. Mrs. Schmidt made a motion to approve the Out-of-Township travel request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Walt Fischer requested authorization to send John Zellner and Scot McElwee to the Ohio Turf Grass Conference in Columbus, Ohio December 8-10 at an estimated cost of $800.00. Mrs. Schmidt made a motion to approve the Out-of-Township travel request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey requested authorization to send Lt. Steve Rogers and Detective T.J.Spencer to a Criminal Investigations seminar in Columbus, Ohio January 4-6, 1999 at an estimated cost of $780.00. Mrs. Schmidt made a motion to approve the Out-of-Township travel request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with four change orders on the Miami Meadows Park restroom/concession building project. Total $3580.88. Mrs. Schmidt made a motion to authorize the four change orders for a total of $3580.88. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a public hearing for a proposed Street Lighting District for Tanglewood Subdivision, Section II. Mrs. Schmidt made a motion to schedule a public hearing for a proposed Street Lighting District for the Tanglewood Subdivision-Section II on December 29, 1998 during the regular scheduled Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt discussed House Bill 705 which expands the home rule authority for Townships. It will go to the house for vote on December 2nd. CLOUT suggested Townships pass a resolution in support of this bill. Mr. Uecker made a motion to adopt RESOLUTION 98-37 supporting house bill 705 which expands the home rule authority for Townships. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:45PM.
ATTEST __________________________________________________________________
David Duckworth, Acting Clerk
Edwin H. Humphrey, Chairperson