The Miami Township Board of Trustees met in regular session on Tuesday, October 6, 1998 at 8:00 PM at the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending the meeting were; Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt. Mrs. Schmidt made a motion to approve the September 15, 1998 and September 19, 1998 as presented with corrections. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Humphrey opened the Public Hearing on a lighting district request for Mitchell Farms - Section 2 (all lots currently owned by the developer) There were no comments from adjacent property owners. Mrs. Schmidt made a motion to adopt RESOLUTION 98-32 providing for the procurement of a street lighting system for Mitchell Farm- Section 2. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Chairperson Humphrey opened the Public Hearing on a lighting district request for The Woods at Miami Trails- Sections 5,6 and 7. Gretchen Murphy of 1516 Woodstrail Lane expresses concern that there would be three street lights put on her street and she stated she felt there was only one location that needed a street light. Mr. Duckworth, Miami Township Administrator, advised the Board he has not received a lighting layout at this time. She stated she was not opposed to street lights, just concerned that this plan will over light the area. After a brief discussion, Mr. Uecker made a motion to keep the public portion open and continue this hearing to the October 20, 1998 meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a tax abatement request submitted by Attachmate Corporation and WCBC Limited Partnership. They are requesting a seven year, 60 percent abatement on both real and personal property taxes on a new 54,000 square foot building proposed to be built on Wards Corner Road. Mr. Denny Begue from the Clermont Chamber of Commerce presented an overview of the operation and introduced Chris Buckingham, Regional Vice President and Manager of Attachmate Corp. Mr. Buckingham explained that Attachmate currently employs 170 and projects 25 additional full-time positions with this expansion. Mr. Duckworth advised the Board that he has notified Milford School District of this request but has had not received any correspondence or verbal response as of this date. However, as this abatement request does not exceed 60 percent, school district approval is not required After a brief question and answer period most of which was inaudible on the tape, Mrs. Schmidt made a motion to adopt RESOLUTION 98-30 authorizing a tax abatement to Attachmate Corporation and WCBC Limited Partnership through the Rural Enterprise Zone legislation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth introduced Mr. Eric Inglert, the architect for the Lemming House project. Mr. Inglert presented the Board with renderings of the project and discussed the plans. He stated he felt the plans would fall in line with the budget of the project. Mr. Inglert estimated the project could possibly (with an early spring start) be completed by this time next year.
BID OPENINGS
Mr. Ferry opened bids for the Shadowbox Fencing Project at Miami Meadows Park
Bid 1 Pioneer Fence $ 35,910.00
Whalen Incorporated $ 38,709.20
Mr. Uecker made a motion to accept the bids into the record and forward them to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids for the Observation and Sandbox Project at Miami Meadows Park;
Bid 1 Whalen Incorporated $ 144,000.00
Bid 2 Donohoo & Associates $ 48,000.00
Mr. Uecker made a motion to accept the bids into the record and forward them to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read two notices from the Ohio Division of Liquor Control regarding issuance of licenses to Golden Stores Inc DBA Dairy Mart. There were no objections.
Mr. Ferry read a letter from the Ohio Bureau of Employment Services Batavia One-Stop Employment and Training Center advising they have applicants available to fill job openings in the Township when they occur.
Mr. Ferry read a notice from the Clermont County Board of Commissioners regarding a request for vacation of an unnamed alley in Miami Township.
Mr. Ferry read a memo from the Clermont County Engineer detailing the results of the 1998 Snow Plow Roadeo.
Mr. Ferry read a letter from the Clermont County Engineer advising a copy of the "numbers" for Miami Township vehicle registrations has been sent.
Mr. Ferry read a letter from the Clermont County Engineer announcing they along with the Clermont County Emergency Management Agency will be developing a county wide Snow Removal Plan for implementation when a blizzard occurs.
Mr. Ferry read a letter from the Clermont County Engineer regarding the Branch Hlil Guinea Pike and Cook/Weber Roads traffic control requests from the Township. Their staff cannot recommend to the Board of County Commissioners that a four way stop sign be installed at this location.
Mr. Ferry read letter directed to Mr. Ed Humphrey from the Loveland City School District requesting endorsement of the Loveland City Council for the 5.17 mill bond issue the Board of Education has placed on the November 3 ballot. Mrs. Schmidt made a motion to support the Loveland School Board of Education and endorse the 5.17 mill bond issue being placed on the November 3 ballot. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read letters directed to the Trustees from Todd Rosenberger of 931 Saffron Lane, Milford and Randy Vonderbrink of 5723 East Day Circle, Milford. Mr. Rosenberger and Mr. Vonderbrink requested a BMX (bicycle motocross) race track be constructed at the Miami Meadows Park. Both boys volunteered to help with the project.
Mr. Ferry read a letter directed to Chief Whitworth from Jan Borchelt regarding property she owns at Branch Hill Guinea Pike and Bramblewood Drive. Mrs. Borchelt requested a 30 day extension ( to November 5, 1998) to get the property cleaned-up. Chief Whitworth granted the request.
Mr. Ferry read a letter from Julie Kelsheimer of 1056 Weber Road to the Trustees. Ms. Kelsheimer wrote of her concerns for safety at the Weber Road-Brand Hill Guinea intersection .
Mr. Ferry read a letter from Georgia Williams of 1311 St. Rt. 131, Milford directed to the Clermont County Commissioners. Mrs. Williams stated her concerns about the location of a 2 million gallon water tower at the old Day Heights fire department site on state route 131.
Mr. Duckworth requested the Board make a decision on the Township’s involvement in the intersection of Branch Hill-Guinea Pike and Cook/Weber Roads project with the County. He advised the Board the Township’s cost will be $14,235.00 for the signal improvements and approximately $2,000.00 in consultant expenses. Mrs. Schmidt made a motion to authorize Mr. Duckworth to enter into an agreement with the appropriate county officials for the installation of a traffic signal at the Branch Hill-Guinea Pike and Cook/Weber Road intersection. Not to exceed $17,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed the Citizen’s Satisfaction Survey. He stated he was pleased with the information ascertained.
Mr. Duckworth advised the Board there were two political subdivision that purchased surplus township equipment prior to the October 3rd auction and resolutions are needed to authorize these sales.
Mrs. Schmidt made a motion to adopt RESOLUTION S 98-28 and 98-29 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported to the Board that the 1998 township auction generated a total of $11,843.00 in revenue. It was a very successful auction.
Reminders; Fall Clean-Up will be October 9 and 10 from 7:30 AM to 4:30PM each day.
Halloween Trick or Treat will be October 31, 1998 from 6:00 PM to 8:00 PM.
Mrs. Schmidt made a motion to pay the bills of the Township including 228 checks numbered from 67444 to 67675 in the amount of $542,960.94 plus the September 25, 1998 payroll and taxes in the amount of $149,070.83. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider a leave of absence for part-time Fire/EMS employee Lisa McGrew. She has requested a ninety-day leave of absence for personal reasons. Mrs. Schmidt made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a resignation from part-time Fire/EMS employee Zack VanLieu effective immediately. Mrs. Schmidt made a motion to accept the resignation into the minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Miami Township Planning and Zoning Director, presented the Board with a proposed Homebuilder’s Directional Signage Policy. Mr. Fronk asked for the Board’s imput and/or comments. Mrs. Schmidt suggested that written permission should be required and on file at the Township for the placement of signs on private property. Miami Township Attorney, John Korfhagen stated the Board needs to make a specific proposal for an amendment to the Zoning Resolution which would incorporate these concerns as well as a need for written permission. Mr. Fronk offered to draft a proposal.
Mr. Duckworth presented the Board with a request regarding the assignment of tax abatement incentives currently granted to Multifold International to assign the tax abatement incentives to IPBM Real Estate Co. Multifold International has exceeded their real estate investment commitment as stated in the Rural Enterprise Zone Agreement. They have not met their personal property investment commitment or the employment commitment. "Mrs. Schmidt expressed concerns that the integrity of the tax abatement law may be in jeopardy if we grant this request. The tax abatement law will sunset during the next legislative session." The Board determined they would like to extend an invitation to Multifold to have a respresentative attend the next Board meeting for additional discussion.
Mr. Duckworth advised the Board that Judge Walker has approved the donation of $80,000.00 by Pepsi-Cola for the Miami Township Park System. In exchange for this donation, Pepsi-Cola will be the official and exclusive supplier of soft drink beverages to the Miami Township parks. Mrs. Schmidt made a motion to accept the donation and the terms and conditions from Pepsi-Co for the parks and authorize Mr. Duckworth to sign the agreement Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the final draft of the State Route 131 Corridor Study for review and comment.
Mr. Paul Knepp of 1366 State Route 131 complimented the Board for the insight to look to the future of the Township via the Citizen Survey.
Mr. William Knepp of the Township complimented the Board on the Pepsi Co agreement and donation. The new signs for Miami Glen will be erected next week. The roadway is completed and the trail system has been completely renovated. He presented each Board member with a copy of the newsletter.
There were no other public comments.
Mrs. Schmidt made a motion accept the agreement to settle the Local Government Revenue and Local Government Revenue Assistance Fund and authorize Mr. Duckworth to sign on behalf of the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:30 PM.
ATTEST:
__________________________________________________________________________
Eric C. Ferry, Clerk
Edwin H. Humphrey, Chairperson