The Miami Township Board of Trustees met in regular session Tuesday, January 20, 1998 at 8:00 PM at the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order with the Pledge of Allegiance. Miami Township Clerk, Eric C. Ferry called the roll. Attending the meeting were Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt.
Jean Schmidt made a motion to approve the minutes of the January 06, 1998 Board of Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David D. Duckworth advised the Board that Mr. Steve Rechtin of GRE Insurance had a presentation to make. Mr. Rechtin , on behalf of GRE Insuarance , presented the Board with a check in the amount of $3,000.00 to further upgrade the park system of Miami Township.
Fire/EMS Chief, Jim Whitworth presented the December 1997 activity report to the Board. He noted there has been a 10 percent increase in the number of responses by the Fire Department and between 5 and 10 percent increase in the EMS responses.
Planning and Zoning Director, Larry Fronk presented the monthly report to the Board. He noted that permit activity for the year was down slightly, however, the December activity in permits was up.
Police Chief, R. Steven Bailey presented an overview of the written report for the Police Department. He read a letter that was mailed to several Township residents referencing underage alcoholic drinking.
Walter Fischer, Miami Township Service Director presented the December report from the Service Department.
Mr. Ferry read a letter from the Clermont County Board of Commissioners, Department of Community Planning and Development. The letter asks for a complete listing of Township parks by January 30, 1998.
Mr. Ferry read a letter from the Clermont County Board of Commissioners, Department of Community Planning and Development dated January 14, 1998. The letter acknowledged receipt of Miami Township Zoning Case #433. The Planning Commission Staff will review the case and make recommendations on Tuesday, January 27, 1998 at 5:00 PM.
Mr. Ferry read a notice that the Regular January meeting of the Clermont County Planning Commission will be held at 5:00 PM on January 27, 1998.
Mr. Ferry read a formal notice from the Clermont County Planning Commission stating they are in receipt of The Woods at Miami Trails subdivision plan.
Mr. Ferry read a notice from the Clermont County Sewer District stating the Preconstruction meetings for Wards Corner Road water extension, contract no. 621-0580 is scheduled for January 15, 1998 at 10:00 AM. At the Clermont County Engineer's office.
Mr. Ferry read a letter from Werner and Ruth Eberhardt of 990 Tarragon Lane in Miami Township. The Eberhardt's expressed concerns over the proposed truck rerouting from I-75 onto I-275.
Mr. Ferry read a letter from the Clermont Chamber of Commerce requesting the Board to send a letter of endorsement for the proposed name change for the Clermont County portion of State Route 125. The proposed name is the "Edward J. Parish Highway". Jean Schmidt made a motion to adopt RESOLUTION 98-02 endorsing the proposed name change of the Clermont Count portion of State Route 125 to the "Edward J. Parish Highway." Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened Sign Truck bids at 8:30 PM. The only bid received was from Kaffenbarger for a total amount of $ 28,600.00. Mr. Uecker made a motion to receive the bid and submit to Mr. Fischer for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Humphrey reminded the Board the Public Hearing for Rural Zoning Case #432 will be continued at 7:00 PM on January 22, 1998 at the Milford High School.
Chairperson Humphrey reminded the Board the Public Hearing for Rural Zoning Case #431 will continue on March 03, 1998 at 7:00 PM.
Chairperson Humphrey mentioned the Christmas tree recycling project will continue through January 25 at the Paxton Ramsey Park and the Miami Township Community Park during day light hours only.
Mr. Uecker made a motion to pay the bills for the Township including 142 checks numbered from 65580 to 65724 for a total amount of $383,784.37 and Payroll's dated January 02 and January 16, 1998 totaling $263,709.34. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two (2) Out of Township Travel Requests. The first request from for Fire/EMS Captain Robert Burns to attend the JEMS Communications conference March 11-14, 1998 in Baltimore, Maryland at an estimated cost of $896.00. Jean Schmidt made a motion to authorize out of township travel and expenses for Captain Robert Burns to attend the JEMS Communications conference. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The second request was for five (5) Fire/EMS personnel to attend the FDIC Conference March 16-22, 1998 in Indianapolis, Indiana. The estimated cost is $7,100.00. Mrs. Schmidt made a motion to authorize out of township travel and expenses for five (5) FIRE/EMS personnel to attend the FDIC conference March 16-22, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board if they were interested in revisiting the issue of an exclusive waste contract for Miami Township. Mr. Paul Brasch of the Clermont-Adams Solid Waste District is willing to talk with the Trustees at the February 3, 1998 Board meeting. The Board agreed to schedule Mr. Brasch for the February 3 meeting.
Chairperson Humphrey called for public comment.
Mrs. Schmidt informed the Board that she should be receiving information in the next 24 hours regarding proposed zoning legislation at the Federal level.
Mrs. Schmidt also brought up the issue of directions signs. She stated the developers are not following the zoning regulations regarding asking property owners for permission to place their signs up. She urged more aggressive action in enforcement of the regulation.
Mr. Lynn Taylor of 1075 Bridlepath Lane asked when Bridlepath Lane will be scheduled for resurfacing? Service Director, Walter Fischer stated he wasn't sure of a time schedule.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to consider a Personnel Issue pursuant to ORC 121.22(G)(1) and to discuss Collective Bargaining with Teamsters and IAFF issues pursuant to ORC 121.22 (G)(4). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to eliminate the Service Department position of Maintenance Worker 5 and authorize a new position in the Maintenance Worker 1 category. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to accept the recommended disciplinary action of a 15 calendar day suspension and a loss of pay for the period January 5 through January 8, 1998 for FF/EMTP Terry Robbins. Mrs. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:10 PM.
ATTEST:_________________________________________ Clerk, Eric C. Ferry
______________________________________________Chairperson, Edwin H. Humphrey