The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, June 17, 1997 at the Miami Township Civic Building. Chairperson Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker were in attendance.
Chairperson Schmidt recognized Adam Jamison, a scout from Troop 502 Indian Hill .
Mr. Uecker made a motion to approve the June 3, 1997 and June 5, 1997 minutes of the Board of Trustee meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the June 5, 1997 minutes of the Public Hearing of Zoning Case #426 after correction of the date on page one. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief, Jim Whitworth presented the department report for the month of May. He noted the full time candidate has completed all testing. The landscaping project for the Central and North Stations has begun.
Larry Fronk, Director of Planning and Zoning presented the Board with a report of activities for May 1997. Mr. Fronk stated the upgrade to the current zoning software continues on schedule. The proposed revision to the zoning fee schedule is completed.
Lt. Steve Rogers presented the Police Department report for May. Overall the traffic enforcement increased to the largest monthly total for the year during the month of May. Officer Michael Noble and Officer Steven Burgess completed Phase II of their FTO training and have been place on the road. Chief Steven Bailey has applied for a COP Grant in the amount of $250,000.00.
Mr. Walter Fischer, Service Director presented the Board with a report of activities for May 1997. He reported Paxton-Ramsey Park Planting Day was a success with the job completed by 11:30 AM. ODOT permits have been approved for the South Park. The contractor has pulled off the job due to the constant rain. Mr. Fischer made mention of the continued vandalism at the Paxton-Ramsey Park.
Mr. Ferry read a memo from Chief Jim Whitworth informing the Board that Miami Township has received approval for the Ohio Department of Public Safety for funding for the fiscal 1998 grant cycle. The amount approved is $17,131.00. Thanks to Assistant Chief Dan Mack and Captain Brian Gulat for their work in preparing and submitting the grant application.
Mr. Ferry read a notice from SRW Environmental Services. This is a Notice of Intent to operate a Class IV Solid Waste Composting Facility Miamiville, Inc. Property. This notification is made on behalf of Robert Jacobs, Inc. and Miamiville, Inc., by SRW Environmental Services, Inc.
Mr. Duckworth advised the Board, Mr. Fischer has reviewed the three bids received for the Street Resurfacing Project for 1997 and recommends acceptance of the bid of $278,348.71 from L. P. Cavett Company. Mr. Duckworth requested authority to enter into a contract with L. P. Cavett. Mr. Humphrey made a motion to accept the bid of $278,348.71 from L. P. Cavett Company for the 1997 Street Resurfacing and authorize Mr. Duckworth to enter into a contract on behalf of the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened Sign Truck Bids received. One bid was received 6/17/97 at 1:35 PM.
Kaffenbarger Truck Company $ 38,562.00
Mr. Humphrey made a motion to accept the bid into the record and turn it over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board he has 12 people that have expressed an interest in serving on a Township Bikeway/Pedestrian System committee. The first meeting will be held June 30, 1997 at 6:30 PM at the Township Civic Building.
Mr. Humphrey made a motion to adopt Resolution 97-19 Revising Previously Adopted Zoning Fee Schedule. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board the letters regarding the Local Government Revenue Fund distribution have been sent. The County Budget Commission is meeting on June 23, 1997 to ratify the alternative proposal that was submitted to all Townships from the County Commissioners office. The Board requested Mr. Duckworth write a letter to the County Budget Commission asking for time to allow the local governments to consider our recommendations.
Chairperson Schmidt announced the Board’s decision on Public Hearing Case # 426. The Board unanimously overturned the Rural Zoning Commission’s decision with certain restrictions. The restrictions had to do with the number of units, a secondary street entrance and no additional units into this PUD.
Mr. Duckworth reported he had attended the Tax Incentive Review Committee (TIRC) meeting on June 10, 1997. He noted that out of 22 companies receiving tax abatements, only two issues relating to poor performance were raised. The first issue pertains to the tax abatement agreement with the Henry P. Thompson Company. As of 12/31/96, the company has failed to meet its investment and employment commitments for a three year period. The TIRC recommends terminating this agreement. The second issue pertains to Multifold International. They have achieved 50 percent of their personal property tax investment. The real property investment has been met and their employment commitment is at 85 percent of target. The TIRC will send the company a letter advising them their personal property tax commitment is less than desirable and placing them on notice that the situation will be monitored.
Mr. Humphrey made a motion to adopt Resolution 97-20 terminating tax exemption benefits granted to the Henry P. Thompson Company. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded everyone, the dedication of Paxton Ramsey Park will be June 28, 1997 at 1:00 PM.
Mr. Humphrey made a motion to pay the bills of the Township including 180 checks numbered 64833 to 65013 for a total amount of $179,613.62. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board for authorization to hire Miss Teresa Kinnet as a college student intern for a period of 2 months. Miss Kinnet would work 2 to 3 days a week. The hourly rate of pay for college interns is $7.00 per hour. Miss Kinnet is a senior at Miami University studying public administration. If the Board approves, she can begin work June 24, 1997. Mr. Uecker made a motion to authorize Mr. Duckworth to hire Miss Teresa Kinnet as a college intern to work 2 to 3 days per week at $7.00 per hour for two months. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve a request from Chief Jim Whitworth for Assistant Chief Harold Thiele to attend a Bombs and Explosive Devices training program on June 25-27 in Akron, Ohio. The estimated cost is $787.00. Mr. Humphrey made a motion to approve the out of town travel for Assistant Chief Harold Thiele June 25-27 for training. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, Chief Steve Bailey has recommended a conditional offer of employment be made to John Swing for the position of Police Officer. Mr. Humphrey made a motion to make a conditional offer of employment as a Police Officer to John Swing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board for a resolution obligating matching funds for an ODNR-NatureWorks grant for the planned restroom/concession facility at the South Park . The estimated cost is $100,000.00. Mr. Duckworth would apply for a grant in the amount of $50,000.00. Mr. Humphrey made a motion to adopt Resolution 97-21 obligating local funds for proposed Miami Township grant project through the Ohio Department of Natural Resources Natureworks Grant Program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer discussed the shelter/concession project plans. Mr. Duckworth advised the Board he has been negotiating with Cinergy to acquire 25 acres of frontage on State Route 131. Cinergy has presented a proposal for a ten year lease at $1.00 per year for the property. A contract should be ready for consideration by the next regular Board meeting.
Mr. Duckworth requested the Board authorize the Police Department to apply for a DARE grant for the 1997-1998 school year. Mr. Ed Humphrey made a motion to adopt Resolution 97-22 authorizing the Miami Township Police Department to apply for a grant through the DARE grants program and to enter into agreement with the Ohio Attorney General’s office to implement the funding program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution authorizing pay increases for full time Fire/EMS personnel on July 01, 1997. The pay increase is 4 percent. Mr. Humphrey made a motion to adopt Resolution 97-23 providing for pay increases for various Township employees (list attached). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt Resolution 97-24 establishing a 25 mile per hour speed limit on the following streets, Technecenter Drive T-2105, Ford Circle T-2102, Edison Drive T-2104 and Salk Drive T-2103 all in the platted subdivision known as Park 50 Technecenter. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt Resolution 97-25 establishing a 25 mile per hour speed limit on Miami Ridge Drive T-2405 in the platted subdivision known as Miami Trails, Block H. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that for several months he has been looking at the feasibility of a realignment of the existing Montclair Boulevard where it intersects with Route 28 near the by-pass. One reason for a change is to improve the safety of the public on 28 and Montclair. It is a very busy intersection, poorly designed. Second the proposed change would promote economic growth in the Township. The Board requested Mr. Duckworth obtain more information, like estimated costs, value to be received by making the change, etc.
Miami Township Fire/EMS Chief, Jim Whitworth advised the Board that the Department has an Administrative Assistant . Ms. Debbie Holden, a resident of Miami Township has volunteered to work for a few months.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.(G)(3) and to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:40 PM.
ATTEST__________________________________________CLERK, ERIC C. FERRY
__________________________________________CHAIRPERSON, JEAN SCHMIDT