The Miami Township Board of Trustees met in regular session, Tuesday, January 07, 1997 at 8:00 PM at the Miami Township Civic Center. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin Humphrey and Joe Uecker.
Mr. Doug Strief of 5480 Carterway in Miami Township representing the Red Ribbon Committee whose mission is to study the operation of the Milford Exempted School District to develop a five year plan that will maintain the high quality of education for the district students. Mr. Strief identified some of the members of the Committee and requested the support of the Board of Trustees. The Board members discussed the presentation and goals of the Committee. Ed Humphrey made a motion for the Miami Township Board of Trustees to go on record as supporting the Red Ribbon Committee and their efforts to improve education in the district. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read from the Clermont County Commissioners Journal #283 of December 11, 1996. The County Engineer has released the following roads as public roads for placement in the Miami Township Public Road System; T-2401 Whitney Drive 0.141 miles, T-2496 Almahurst Lane 0.143 miles, T-2455 Oriskany Drive 0.131 miles, T-2524 Duntreath Lane 0.079 miles, T2473 Balsam Drive 0.030 miles, T-2520 Blackpine Drive 0.277 miles, T-2521 Scotch Pine Drive 0.250 miles, T-2522 Austrian Court 0.081 miles and T-2523 Longleaf Drive 0.094 miles.
Mr. Ferry read a notice from the Clermont County Engineer notifying of a speed reduction for Dry Run Road (t-233).
Mr. Ferry read a Thank You card from Maggie Keller.
Mr. Ferry read a notification of the 1997 D.A.R.E. Graduation dates; Miami Elementary 2/19/97, Elizabeth Seton 3/06/97, Pleasant Hill Elementary 5/20/97 and Boyd E. Smith 6/04 and 6/05/97.
Mr. Odell Owens of 443 Tarkington Lane, Loveland, Ohio read a letter directed to the Board regarding a notice of encroachment of the property owned by Mr. & Mrs. Odell Owens at 443 Tarkington Lane, Loveland, Ohio. The ditch line is 20 feet onto the property owned by the Owens’. Chairperson Schmidt requested the problem be further researched by the Service Director and Township Administrator.
Miami Township Administrator, David Duckworth advised the Board the Loveland City Council has rescinded the $20.00 fee previously charged to Miami Township children participating in Loveland Recreation programs.
Mr. Duckworth presented the finalized SDRC 10 year, 60 percent tax abatement agreement for adoption by the Board. Joe Uecker made a motion to adopt Resolution 97-01 authorizing a 60 percent, 10 year tax abatement to Structural Dynamics Research Corporation through the rural enterprise zone legislation. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mrs. Schmidt noted that the OTA Press Conference in Columbus will be on Wednesday, January 29.
Mr. Ferry addressed the board regarding the storage of public records. Mr. Ferry stated a better facility is needed for the storage of Township records. Mr. Korfhagen, Township Attorney, had previously given the Trustees guidelines to consider regarding storage, retrieving, and the cost of retrieving and copying records. Mr. Duckworth had questions regarding the fees to charge for copies of records. After discussion, Mrs. Schmidt asked that Mr. Ferry report where the records should be stored, that Mr. Duckworth and the department heads determine a schedule of fees for the actual costs of retrieving public records, and that there be a policy for this issue for the next trustees meeting to be discussed.
Mr. Duckworth presented a Clermont County Mutual Aid Contract to the Trustees for their review and adoption. The contract was reviewed and approved by both the County Prosecutor’s Office and by John Korfhagen, Township Attorney. Chief Whitworth has reviewed the contract and concurs with the language. Mr. Humphrey made a motion to adopt the Clermont County Life Safety Services Organization Mutual Aid Agreement. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth advised the Board of the resignations of Tom LeMaster, Kelley Lang and James Walker, Sr. Mr. LeMaster and Ms. Lang both cited personal and professional reasons for resigning and Mr. Walker cited health reasons. Mr. Walker will remain involved in the fire service by serving in the Fire Department Auxiliary and representing the department in the state fire fighter’s association.
Mr. Duckworth advised the Board that Fire Fighter Harry Scott III has requested an unpaid general leave of absence for approximately five (5) weeks from January 31 to March 5, 1997. Chief Whitworth has investigated this request and has determined that the leave will not place an undue hardship on the department. Chief Whitworth added the Mr. Scott will be missing 10 working days and those days will be covered by two part time fire fighters. Mr. Humphrey made a motion to grant an unpaid general leave of absence to Fire Fighter Harry Scott III as outlined in the recommendation. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth advised the Board that the County Commissioners are in receipt of a petition regarding the vacating of Green Alley, a township road. A portion of Green Alley was vacated in 1987 and the Commissioners have been asked to vacate the remaining section. The Commissioners are requesting the Board to adopt a Resolution supporting the road vacating. Mr. Duckworth has prepared a Resolution for the Board to consider. Mr. Humphrey made a motion to adopt the Resolution supporting the vacating of Green Alley. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth informed the Board of the upcoming renewal of the Township’s health and dental insurance. There will be no increase in our dental insurance and the Township is facing a 5% increase for health insurance. Mr. Duckworth is recommending that the Board approve the renewal of the Township’s health insurance with Anthem Blue Cross and Blue Shield, and renewal of our dental insurance with Dental Care Plus. Mr. Humphrey made a motion to accept the rate increase on our health insurance. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth asked the Board to consider offering conditional employment to Mr. Lloyd Davis for the Zoning Department. Mr. Uecker made a motion that the Township offer conditional employment to Mr. Lloyd Davis, a township resident, for $9.25 per hour as a part time Zoning Inspector. This motion was seconded by Mr. Humphrey. Upon roll call all voted "AYE".
Mr. Duckworth recommended to the Board that they promote Jennifer Heideman to the rank of Records Clerk Supervisor at a rate of pay of $14.50 per hour. This promotion comes due to the retirement of Margaret Keller. Mr. Uecker made a motion to promote Jennifer Heideman to the position of Records Clerk Supervisor at the rate of $14.50 per hour. This motion was seconded by Mr. Humphrey. Upon roll call all voted "AYE".
Mrs. Schmidt brought up a concern of a township resident who’s pond is extremely close to homes being built in Harvest Ridge Subdivision. The resident is concerned about children falling into the existing pond. Since the development was a PUD, the Board asked Mr. Korfhagen to look into the conditions of the PUD for screening and buffering the pond and the plat the developer is showing seems to be showing the pond as part of the subdivision. Mr. Korfhagen stated he will look into this and get back to the Board.
Chief Whitworth addressed the Board regarding the purchase of a new monitor/defibrillator/pacer. There is a trade in allowance and Chief Whitworth would like to take advantage of this trade in since their monitor/defibrillator is 10 years old. Chief Whitworth asked that the Board approve the purchase of a Life Pack 10 from Physio Control for the amount of $7,495.00 which includes the trade in. The Board agreed to the purchase.
With no further business to come before the board the meeting was adjourned by Chairperson Schmidt at 9:15 PM.
ATTEST: ________________________________________________________ CLERK
_______________________________________________________ CHAIRPERSON