The Miami Township Board of Trustees met in regular session at 8:00 PM on November 07,1996 at the Miami Township Civic Center.
Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Joseph Uecker, Jean Schmidt and Edwin H. Humphrey.
Jean Schmidt made a motion to approve, as presented, the minutes of the October 15,1996 Board meeting . Edwin Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker moved away from the posted agenda to New Business and the Cintas Corporation Tax Abatement Request. Mr. David Duckworth, Miami Township Administrator advised the Board the Cintas Corporation, a uniform company has requested a 10 year, 60% tax abatement on a new 50,000 square foot facility proposed to be constructed in the Park 50 TechneCenter. After reviewing the application and meeting with a company representative, Mr. Duckworth recommended the Board approve the tax abatement request for a 10 year, 60% abatement on both real and personal property. Scott D. Clark, a Cintas Corporation representative, presented the Board with information about the corporation and the plans for expanding. This new facility will not be a replacement. It is a true expansion. Edwin Humphrey made a motion to adopt Resolution 96-45 authorizing a 60 % tax abatement to Cintas Corporation through the Rural Enterprise Zone Legislation on real and personal property for a period of 10 years. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read from the Clermont County Commissioner’s Journal #283 dated October 02,1996. They have accepted T-2510 Glen Echo Lane 0.194 miles, T-2514 Silvermine Road 0.110 miles and
T-2287 Cottontail Drive 0.030 miles as public roads for placement into the Miami Township Public Road System.
Mr. Ferry read a letter from the Clermont County Engineer’s office advising Branch Hill Loveland Road will close at 9:00 AM on Monday, November 04, 1996 for replacement of the bridge on Branch Hill Loveland Road (CR-19).
Mr. Ferry read a notice from the Clermont County Engineer’s office advising the County will have road salt available for pick up on Friday, November 08,1996 at a cost of $30.00 per ton.
Mr. Ferry read a notice from the Miami Valley Resource Conservation and Development Committee advising a meeting will be held on Friday, November 22,1996 at the Wilmington Municipal Building at 9:30 AM.
Mr.. Ferry read a notice from the City of Milford Planning Commission announcing a Notice of Public Hearing on Wednesday, November 13th,1996 at 7:00 PM at City Council Chambers to consider an ordinance which will adopt the current zoning for property within the City Limits of Milford.
Mr. Duckworth updated the Board on the progress of the South Park project. At this time it is hopeful there will be fall soccer in 1997. The second issue with the park is the on going wetlands problem. He has received an application for a national wetlands permit and the Township should have no problems meeting the regulations and requirements. Ed Humphrey made a motion to accept the contract and authorize Mr. Duckworth to enter into the contract on behalf of the Board. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE". The Township needs additional land to construct the driveway as planned. Mr. Periino of Cincinnati Gas and Electric Company has stated the small section of land which C.G. & E. owns can be deeded to the Township with no problem. Mr. Duckworth advised the Board that there is a possibility that C.G. & E. will donate some land to the Township for recreational purposes.
Mr. Duckworth advised the Board that the deadline for the submission of letters of interest for the expiring positions on the Miami Township Rural Zoning Commission (RZC) and the Board of Zoning Appeals was Friday, November 01,1996. The only letters of interest received were submitted by the respective members of both Board’s whose positions expire December 31, 1996. Ed Humphrey made a motion to re-appoint Joe Johnson to the Rural Zoning Commission and re-appoint Tom Berens to the Board of Zoning Appeals. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to pay the bills of the Township including 193 checks numbered 61209 through 61403 for a total amount of $382,786.06. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board that he would like to attend a SERB seminar titled "Bargaining Conduct and Grievance Processing" scheduled for December 06,1996 in Columbus, Ohio. The cost of the seminar is $90.00 which includes all conference materials and lunch. He asked the Board to approve this out of Township travel and seminar. Jean Schmidt made a motion to authorize out of Township travel to Columbus on December 06,1996 for David Duckworth to attend a SERB seminar. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Police Chief Bailey presented the Board with an employment plan for the Police Department and asked for Board approval. He would like to (1) continue the pre-employment process of Steve Burgess to fill the vacancy created by the retirement of Robert Moorman. (2) Initiate the recruitment process to fill the vacancies created by the retirement of Kris Netherland and Chad Gaffney. (3) Initiate the recruitment process to fill the vacancy of a full-time Records Clerk created by the resignation of Bonnie Warfield. (4) Initiate the recruitment process to fill the pending vacancy of part-time Records Clerk due to the pending retirement of Jeanette Wiesenhahn. The Board authorized Chief Bailey to proceed with his employment plan as outlined.
Service Director, Walter Fischer requested the Board establish a new 25 MPH speed limit for Glen Echo Lane (T-2510); Drumhill Lane (T-2511); Silvermine Road (T_2514) and the extension of Cottontail Drive (T-2287) in the platted subdivision known as Hunters Valley. Jean Schmidt made a motion to adopt Resolution 96-46 establishing a 25 miles per hour speed limit for Glen Echo Lane, Drumhill Lane, Silvermine Road and the extension of Cottontail Drive in the Hunters Valley subdivision. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to hold a Public Hearing on Rural Zoning Case #423 and any other Township business that may come before the Board on Monday, November 25th, 1996 at 7:30 PM in the Miami Township Civic Center. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Clerk Eric Ferry reported the re-organization of the Records Storage room is completed. The total cost in temporary labor was $1,027.86. Mrs. Pat Haynes did an excellent job of organizing the files and boxes for disposal and storage. Mrs. Haynes has indicated she would be willing to assist other departments of the Township is organizing their files for storage and/or disposal. While the room in the annex building is neat, there is still a problem with the rodents and many of the records are moldy. Mr. Ferry requested the Board consider moving the records to a secure, temperature controlled off-site location. Township Attorney John Korfhagen advised the Board, there could be a problem with having records off-site, due to the recent Supreme Court finding on making records available to the Public within a reasonable amount of time. Mr. Korfhagen said this could be construed as "immediately" which would not be possible with off-site storage. The Board requested Mr. Korfhagen and Mr. Ferry look into this and present their findings at the next meeting.
Mr. Duckworth advised the Board that on November 20th,1996 at 7:30 AM the Miami Township Chamber will spotlight Miami Township Business at the Miami Township Civic Center. Also, on November 20,1996 at 11 AM is the ribbon cutting for the new McDonald’s being built with Thornton’s Oil at Mulberry Square. Jean Schmidt mentioned the Sears Hardware store is having their ribbon cutting on November 16th at 7:30 AM.
Mr. Humphrey advised the Board the cost to update our web site on a bi-weekly would be $40.00 extra per month for the person currently maintaining the Township web site. Mr. Duckworth advised the Board that he will be attending a class in December offered by MacMillan Graphics on how to maintain a web site. The Board decided to postpone making a decision on the bi-weekly updates until later.
Fire Chief Jim Whitworth advised the Board he will be coming to them in December with bid specifications for a new pumper. Chief Whitworth thanked the Trustees for their support in passing the safety services levy.
Ed Humphrey made a motion to move the December 03,1996 Board of Trustees Meeting to December 05, 1996 at 8:00 PM at the Miami Township Civic Center. Jean Schmidt seconded the motion. Upon roll call, all vote "AYE".
Police Chief Steve Bailey advised the Board that an arrest last Friday for felonious assault is now a murder.
Service Director Walter Fischer updated the Board on the North Park. The walking trails are in and graveled. The asphalt is scheduled for the 20th of November. The GTE tower should be completed by November 20th. The bathrooms are built and roofed but not equipped . The playground is finished except the swings. He also reported the salt dome is up and partially roofed. The service office is 97% completed.
Jean Schmidt made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss a personnel matter pursuant to ORC 121.22(G)(1). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 9:55PM.
ATTEST_________________________________________________CLERK
_________________________________________________CHAIRPERSON