The Miami Township Board of Trustees met in regular session on Tuesday, October 01, 1996 at 8:00 PM at the Miami Township Civic Center. Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric Ferry called the roll. In attendance were, Joseph Uecker, Jean Schmidt and Edwin Humphrey.
Jean Schmidt made a motion to approve the September 17, 1996 Board of Trustee meeting minutes as presented. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read a letter from the Clermont County Engineer’s office informing the board they will begin a speed study for Dry Run Road (T-233). Jean Schmidt made a motion to adopt Resolution 96-42 to request the State of Ohio, Director of Transportation to reduce the speed limit on Dry Run Road (T-233) beginning at US 50 and ending at Apgar Road (T-235), in Miami Township, a total length of 1.922 miles or 10,148 feet. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Hiring of Two Full Time Fire Fighter/Paramedics - On August 20,1996 the Board conditionally offered employment to Lynn Hausman and David Jetter, full time Fire Fighter/ Paramedic candidates. Both Ms. Hausman and Mr. Jetter have successfully completed their pre-employment screenings and are ready to be appointed to their respective position. Ms. Hausman and Mr. Jetter will receive an annual salary of $27,013.00 and will serve a 6-month probationary period. Jean Schmidt made a motion to offer full time employment to Ms. Lynn Hausman and Mr. David Jetter as Fire Fighter/Paramedics at an annual salary of $27,013.00. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Fire/EMS Chief Jim Whitworth swore Ms. Hausman and Mr. Jetter into office and presented the new employees to the Board.
Tennis Court Construction - Township Administrator, David Duckworth advised the Board the Tennis Court construction will not be possible until 1997 due to weather conditions. Ed Humphrey made a motion to cancel the request for Tennis Court Construction Bids. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Loveland Recreation Fees - Mr. Duckworth advised the Board he has been requested to attend the next Loveland Recreation Board meeting on October 14th. In anticipation of this meeting, Mr. Duckworth has scheduled a meeting with representatives from each Loveland athletic organizations to initiate discussions and plans for the utilization of the North Community Park athletic fields.
Opening of South Community Park Phase 1 Bids - Mr. Ferry opening the Bids. The Bids as received were;
Trend Construction $ 1,753,814.00
Item 7A 2,300.00
Item 7B 25,800.00
Schweitzer Construction $ 1,675,000.00
Item 7A 3,000.00
Item 7B 26,000.00
Performance Site Management $ 1,710,000.00
Item 7A 8,500.00
Item 7B 27,000.00
R. F. Scurlock Company $1,406,112.00
Item 7A 2,100.00
Item 7B 24,000.00
Jean Schmidt made a motion to accept the Bids and asked Mr. Walter Fischer, Service Director and Mr. Duckworth to review the bids and return a recommendation to the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE". Mr. Duckworth suggested that since all bids were below estimates the bids could be reviewed quickly and he suggested the board hold a special meeting to award this contract so possibly construction could begin this year. Jean Schmidt made a motion to hold a Special Meeting of the Board for the purpose of reviewing the South Community Park Phase 1 Bids and any other business that may come before the Board on Thursday, October 3rd at 6:00 PM at the Miami Township Civic Center. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Recommendation for Police Clerk Employment - Mr. Duckworth advised the Board, Police Chief Bailey has submitted a request for filling the vacant Police Clerk position by hiring Mrs. Jennifer Heideman. She will be available to begin working December 01,1996 at a rate of $10.00 per hour. Jean Schmidt made a motion to offer conditional employment to Mrs. Jennifer Heideman in the position of police clerk beginning December 01,1996 at a rate of $10.00 per hour pending results of employment screenings. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Trim Parts, Inc. Tax Abatement Resolution - Mr. Duckworth requested the Board approval through resolution of the Trim Parts, Inc. 5-year, 60% tax abatement. Jean Schmidt made a motion to adopt Resolution 96-43 authorizing a tax abatement to Trim Parts,Inc. and CR &G, Ltd. Through the Rural Enterprise Zone Legislation of 60 percent for 5 years. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Appointing Certain Fire & EMS Personnel as Police Constables - Mr. Duckworth advised the Board the most efficient way to utilize Fire and EMS personnel to assist the police department in school traffic details is for the Board to appoint said Fire and EMS personnel as Township Constables pursuant to Section 509.01 of the Ohio Revised Code. Six employees and the Chief have expressed interest in this program. Jean Schmidt made a motion to appoint Bill Doss, Larry Felix, Todd Purtee, Steve Monterosso, Doug Schneider, Steve Wells and Chief Jim Whitworth as Township Constables under the direction of Police Chief Steve Bailey with a bond of $1000. 00 each to be paid by the Township. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Fall Clean Up - Reminder, Fall Clean Up days for the Township residents will be held October 4th and 5th
Reminder: Trick or Treat Night is October 31, 1996 from 6:00 PM to 8:00 PM.
Safe Halloween Party - There will be a Safe Halloween Party at Live Oaks October 19th 3:00 PM to 5:00 PM.
Pay Bills - Mr. Humphrey made a motion to pay the bills of the Township including 77 checks numbered 61040 to 61116 for a total amount of $154,093.10. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Promotion of Matthew Bucksath, Part-Time Firefighter - Mr. Duckworth requested the board approve the promotion of Matthew Bucksath, a part-time employee in the Fire/EMS Department to the position of part time firefighter 1/EMTP effective September 22, 1996 at an hourly rate of $8.32. Jean Schmidt made a motion to promote Matthew Bucksath to Part-Time Firefighter 1/EMTP at a rate of $8.32 per hour effective September 22, 1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Klondyke Road Traffic Study - Mr. Fischer presented Mr. Ron Roberts who is conducting the Klondyke Road Traffic Study. Mr. Roberts reported the number of accidents is not extremely high and the profile of the traffic on the road is low. The volume of traffic has increased over previous studies. " The road is definitely an accident waiting to happen" stated Mr. Roberts. There are several problems to be addressed, however, the first suggestion is to reduce the speed on the road. He also suggested raised intersections, speed bumps and other speed restricting devices that have been successfully used on other similar roadways. One of the biggest problems with the road is Site Distance. Suggestion would be to reduce height of hills. Another option would be to close the road .. .Possibly creating a cul de sac in the center of the roadway…or making the road one way traffic only. Mr. Roberts stated the problems to be addressed first is to lower the speed and reduce the traffic on Klondyke Road. The Trustees requested Mr. Duckworth and Mr. Fischer to bring recommendations to the Board regarding Klondyke Road at a later date.
Fire Prevention Month Resolution.
Jean Schmidt made a motion to adopt Resolution 96-44 proclaiming October 07,1996 through October 12,1996, as Fire Prevention Week in Miami Township. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chief Whitworth reported to the Board, the Fire Safety House has arrived. A presentation is being planned for the next regular meeting of the Board, October 15th,1996.
Chief Whitworth presented the Board with a schedule of Public Safety Events for the month of October and November for the Fire and EMS Department.
Mr. Duckworth brought up the problem of the lack of signs directing the Public to the various Township Departments.
EXECUTIVE SESSION- Jean Schmidt made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Joe Uecker adjourned the meeting at 9:50 PM.
ATTEST____________________________________________________ CLERK
_____________________________________________________ CHAIRPERSON