The Miami Township Board of Trustees met in regular session, July 16,1996 at 8:00 PM in the Miami Township Civic Center. Chairperson Joe Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric Ferry called the roll. In attendance were Chairperson Joe Uecker and member Edwin Humphrey. Jean Schmidt was unable to attend due to a family emergency.
Ed Humphrey made a motion to approve the July 02,1996 Board of Trustee meetings (2) minutes as presented. Joe Uecker seconded the motion. Upon roll call, all voted, "AYE".
Police Chief, Steve Bailey recognized the Police Department Employee of the Month of June, Major Pat Branigan for his work with D.A.R.E.
Chairperson Uecker asked Township Administrator, David Duckworth for his recommendation of the International Paper Tax Abatement Request. Mr. Duckworth advised the Board he recommends the Board approve the International Paper Tax Abatement request for a ten (10) year, 75% abatement on both real and personal property .
Mr. Robert Baillie, Laboratory Manager representing International Paper reported on the progress of Phase II. The project is for a 120,000 square foot office building and should be completed in April, 1997.The total investment for this expansion project is $24 million. International Paper’s employment projection for Phase II is 400 employees.
Ed Humphrey made a motion to accept the International Paper application for a ten (10) year, 75% tax abatement. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Fire/EMS Chief, James Whitworth presented the June 1996 activity report for the department. The Adopt-A-Senior Program was unveiled to the public. The Department has adopted 10 seniors living at the Clermont Nursing Home. Their charge is to visit and send cards on special occasions. The program has been active for two months. Captain Robert Burns and EMTA Marilyn Seibert received Excellence in EMS awards from the University of Cincinnati and Children’s Hospital Medical Centers for their work with the seniors of the Miami Township area.
Police Chief, Steve Bailey presented the June 1996 department report. June was the first month in which the Bike Unit began routine patrols within the Township and response has been positive. Activity for the month has increased which is normal for this time of year.
Walter Fischer, Service Director presented the department report for the month of June 1996. Of note, the lighting retrofit was completed at the South Fire Station and the Civic Building. Emergency replacement of a drainage pipe under Hoffman Road was completed. And a very large tree was removed from Dry Creek to eliminate road erosion. Mr. Fischer also advised the Board the Township is eligible to apply to FEMA for disaster relief as a result of the flooding damage that occurred in May,1996.
Mr. Duckworth presented the Zoning Department to the Board due to the absence of Mrs. Condelles, who is on vacation. Single Family starts are up at 208 versus 196 in 1995.
Mr. Ferry read a report from the Clermont County Planning Commission regarding the formal plan for Mueller Meadow, Section 4. On June 25,1996, the Commission adopted the staff report which recommended approval of the formal plan contingent upon satisfactory resolution of all staff and agency comments.
Mr. Ferry read a report from the Clermont County Planning Commission regarding the formal plan review of Arnold Palmer Drive. On June 25,1996, the Commission adopted the staff report which recommended approval of the formal plan contingent upon satisfactory resolution of all staff and agency comments.
Mr. Ferry read a notice from the Clermont County Planning Commission regarding the formal plan review of The Woods at Miami Trails-Section 7,8 and 9. On June 25,1995, the Commission adopted the staff report which recommended approval of the formal plan contingent upon satisfactory resolution of all staff and agency comments.
Mr. Ferry read a notice from the Clermont County Planning Commission regarding Woodcreek PUD. On June 25,1996, the Commission adopted the staff report which recommended approval contingent upon satisfactory resolution of all staff and agency comments, including review and approval by Miami Township.
Mr. Ferry read a letter from the Clermont County Engineer’s office regarding construction associated with landslide corrections on Branch Hill Loveland Road. It is recommended that Branch Hill Loveland road be closed to all traffic beginning Monday, August 22,1996. Construction should be completed by Friday, August 30,1996.
Mr. Ferry opened the 1996 Road Paving Bids.
Estimate for project was $450,000.00. Ed Humphrey made a motion to accept the bids be accepted into record and turned over to the Service Director for review. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry opened the 1996 Salt Dome Project bids.
This was the only bid received on the project. Estimate was $316,000.00. Ed Humphrey made a motion to accept the bid into record and turned over to the Service Director for review. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry opened the Price Road Park Project bids.
- Jeffrey Allen Corporation $415,612.20
- D.E.R. Construction $424,800.00
Ed Humphrey made a motion to accept the bids into record and turn them over to the Service Director for evaluation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested the Board approve a Tax Abatement Agreement with Ken’s of Cincinnati. Ed Humphrey made a motion to adopt Resolution 96-27 authorizing a Tax Abatement to Ken’s of Cincinnati, Inc. through the Rural Enterprise Zone Legislation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker reminded the Board there will be a Special Board Meeting on July 22,1996 at noon and there will be a Special Board Meeting on July 31,1996 at 6:30 PM.
Ed Humphrey made a motion to pay the bills of the Township including checks number 60446 through 60553 for a total amount of $313,331.89. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley regarding the Local Government Revenue Assistance Fund. The committee was unable to develop a new proposal for the distribution of the fund during the time frame available to them. The Board is requested to adopt a resolution to adopt an alternative formula for the distribution of the Local Government Revenue Assistance Fund for 1997. Ed Humphrey made a motion not to adopt the resolution for the alternative formula for the distribution of the Local Government Revenue Assistance Fund for 1997. Joe Uecker seconded the motion. Upon roll call, all voted "AYE". Mr. Uecker requested a letter be submitted to the Budget Commission stating the Township is rejecting the formula for distribution, but the Board supports the committee’s efforts.
Mr. Duckworth requested the Board remove Police Chief, R. Steven Bailey from probation and placed into regular employment status. Mr. Bailey has completed his first full year with the Township (May 28,1996) His commitment to the police accreditation program and his community oriented focus on policing is impressive. Ed Humphrey made a motion to remove R. Steven Bailey from probation and place him into regular employment status. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a request from Chief Whitworth regarding the purchase of 20 complete sets of fire fighting turn-out gear. The estimated cost of this purchase is $20,000.00. This is a planned expenditure and was included in the 1996 Appropriations. As the estimated cost exceeds $15,000.00, it is necessary to seek competitive bids. Mr. Duckworth requested authorization to advertise for this purchase with Tuesday, September 03,1996 at 8:15PM as bid opening. Ed Humphrey made a motion to authorize advertising for bids for fire fighting turn-out gear with bid opening to be September 03,1996. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to set August 06,1996 at 7:00 PM for the Public Hearing of Zoning Case #422 and that necessary advertising of meeting be published. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
The Board discussed the OTA Summer Conference, August 8-9,1996. Ed Humphrey made a motion to authorize payment of the expenses incurred by attendance of the OTA Summer Conference by any Trustee, the Clerk or Township Administrator. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Marvin Hudson of 5969 Pinto Place came forward to thank the Trustees and their staff for the help with the 5K run.
There were no other public comments.
Ed Humphrey made a motion to go into Executive Session to discuss a Personnel Matter Pursuant to ORC 121.22(G)(1) and to discuss Pending Litigation Pursuant to ORC 121.22(G)(3). Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to accept the resignation of Rebecca Smith from the Fire Department. Joe Uecker seconded the motion. Upon roll call , all voted "AYE".
Ed Humphrey made a motion to authorize Mr. David Duckworth to sign an agreement with officer Robert Moorman regarding his retirement. The Board will abate disciplinary action pending the outcome of his retirement request. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to extend a formal offer of employment to David Watson conditional to his successful completion of a background check and pre-employment physical and authorize Mr. Duckworth to work out the salary structure. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to adopt Resolution 96-28 to employ Elizabeth M. Stanton and the firm of Moots, Cope and Stanton to advise and represent the Township on legal matters relating to annexation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
With not further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:15 PM.
ATTEST________________________________________CLERK
________________________________________CHAIRPERSON