On September 19,1995, the Miami Township Board of Trustees, Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt met at the Miami Township Civic Building at 8:00 P.M. to transact business of the Township.
Chairperson Humphrey opened the meeting with the Pledge of Allegiance to the flag.
Mr. Uecker motioned to approve the minutes of the September 07,1995 meeting as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
DEPARTMENT REPORTS
FIRE/EMS - Captain John Dold submitted the monthly report for August, 1995. Mr. Dold gave a report on the success of the mock disaster drill. Also reminded those in attendance of the upcoming Walk-A-Thon on October 21,1995.
POLICE - Chief Steven Bailey submitted the monthly report for August,1995. Mr. Bailey reported the department has applied for a DARE grant, seeking some funding for a vehicle for the DARE program.
SERVICE - Mr. Walter Fischer submitted the monthly report for August,1995. Mr. Fischer advised the board of the completion of the Sugar Camp road project.
ZONING - Mrs. Gloria Condelles submitted the monthly report for August,1995. It was noted there were 32 new home starts for the month.
Mr. Eric Ferry, Clerk of Miami Township read a notice from the Clermont County Court of Common Pleas, Office of Assignment Commission regarding the case of Larry G. Roberts vs. Miami Township Board of Trustees. The case is set for October 04,1995 at 8:30 A.M. for motion to show case before Judge Jerry R. McBride.
Mr. Ferry read a letter from the Clermont County Planning Commission advising they had met on August 22,1995 and reviewed the revised design and formal plans for The Hunt Club, Section One. The commission voted to approve the plans subject to all staff and agency comments, with the following changes: a walkway within the development providing access to the adjacent park is required and the private drive specifications outlined by Miami Township EMS are not required.
Mr. Ferry read a letter from the Clermont County Planning Commission to acknowledge receipt of Miami Township Zoning Case 415. The Commission will review and take action on this matter at its regular meeting to be held Tuesday, September 25,1995.
Mr. Ferry read a letter from the Clermont County Planning Commmission regarding the revised Apple Ridge Subdivision plans. The Commission will review and take action on September 25,1995.
Mr. Ferry read a letter from the Clermont County Planning Commission regarding Park 50 Plaza, Section Two. The Commission voted to adopt the staff report which recommended approval contingent upon satisfactory resolution of all staff and agency comments.
Mr. Ferry read a letter of recommendation for two members of the Miami Township Fire and EMS department from township resident, Sandie Bohnet. She was out of gas on the highway and the two Township employees, Zach and Bob rescued her and went out of their way to be kind. She enclosed a donation of $5.
Open Bids for Salt Dome - Mr. Ferry advised 2 bids had been received.
Sites Builders $170,000.00
Service Supply Limited,Inc. Not able to bid at this time
Mr. Uecker motioned to accept the bids and refer them to Mr. Fischer for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Open Bids for Rear Storage Facility - Mr. Ferry advised 1 bid had been received.
Custom Seal Builders $ 82,000.00
Mr. Uecker motioned to accept the bid and refer to Mr. Fischer for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Performing Arts Center Lease - Mr. John Korfhagen, Attorney for Miami Township reported he was unable to give a recommendation on this lease at this time.
Mrs. Schmidt made a motion to hold a special meeting for the purpose of reviewing the Performing Arts Center Lease and any other business to come before the Board on Wednesday, September 27,1995 at 8:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Walk-A-Thon - Mr. Humphrey reminded everyone of the Miami Township Trustees 5th Annual Walk-A-Thon to benefit Shriner's Burns Hospital will be held October 21,1995 beginning at 10:00 AM.
Police Policies and Procedures - Mr. Korfhagen recommended the Trustees adopt a motion to adopt these particular policies and procedures into their manual;
procedures pertaining to organization, vip security, community relations, public information, training and career developments, non-violent demonstrations, physical fitness program, physical examinations, performance evaluations,temporary detention of prisoners, promotions, infectious contagious disease control.
Mrs. Schmidt made a motion to adopt the police polices and procedures as presented by Mr. Korfhagen. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Pay Bills - Mr. Uecker made a motion to pay the bills consisting of check numbers 58250 through 58415 in the total amount of $73,623.93. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE'.
Set Date for Halloween - Mrs. Schmidt made a motion to adopt October 31, 6PM to 8PM for Halloween Trick or Treat Night. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Oasis Golf Community Lighting District - Mr. Duckworth requested the Board set a date for a public hearing on October 17,1995 regarding the Oasis Golf Club Community Lighting District. Mrs. Schmidt made a motion to change the October 17,1995 regular Trustee Meeting to October 24th at 8:00 PM at the Township Civic
Building. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Uecker made a motion to set October 24th as a Public Hearing regarding the Oasis Golf Community Lighting District. Mrs. Schmit seconded the motion. Upon roll call, all voted "AYE".
Date for Fall Clean-UP - Mr. Fischer recommended the weekend of October 20th and 21st for the Fall Clean-UP. Open 7:30AM - 5:30PM both days.
Mrs. Schmidt made a motion to hold Fall Clean-Up October 20th and 21st,1995 from 7:30 AM to 5:30 PM both days. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Set Public Hearing -Zoning Case #414 - Thornton Oil - Mrs. Schmidt made a motion to establish a special meeting on October 3,1995 at 7:00 PM for the purpose of case #414. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Modification of Personnel Policy & Procedures - Mr. Duckworth recommended a change in the Township's peronnel policy regarding police officers and full time firefighter candidates. Change to require part-time firefighters be required to undergo polygraph testing and be excluded from psychological evaluation . (Section 2, Paragraph B 2.8)
Mr. Uecker made a motion to amend the Township's Personnel Policy and Procedure Manual Section 2, Paragraph B 2.8 to include a polygraph test for full and part-time personnel. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Modification of Oasis Golf Club Community PUD - Mr. Bill Himes, developer for the Oasis Golf Club Community requested a modification of a side yard set back in the club home area. Orignial approval was for an 8 foot side yard set back . Mr. Himes is now requesting a change to a 5 foot side yard set back. Lot sizes will not change. Mr. Uecker made a motion to amend the side yard set back to 5 foot for lots 1 through 32. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Snow Plow Roadeo - Mr. Fischer requested authority to enter two employees in the 10th anual Snow Plow Roadeo in Dayton, Ohio and authorization for travel outside the townhip. Mrs. Schmidt made the motion to authorize entry of two employees in the Snow Plow Roadeo and travel outside the township. Mr.Uecker seconded the motion. Upon roll call, all voted "AYE".
Speed Study Resolution-Paxton-Guinea Road (t-165) - Mr. Duckworth presented a resolution to reduce the speed on all of Paxton-Guinea Road (T-165). Mrs. Schmidt made a motion to accept resolution 95-27 to reduce the speed limit on Paxton-Guinea Road (T-165). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Bill Knepp, President of the Greater Miami Township Performing Center,Inc. and township resident introduced the newest members of their board, Ginny and Bob
Gregory. He also presented a working model of their proposed center.
Rita Peristan 5928 Wishbone Drive voiced her concerns for the Clermont County Planning Commissions changes in the Hunt Club plans. Specifically ,the private drive specifications outlined by Miami Township EMS not being required. She is concerned for the safety of future owners of these homes.
Hal Long of 5723 East Tall Oaks Drive voiced concern about an home adjoining their property where suspected drug traffic, loud parties, and other distrubing activites seem to be taking place constantly.
Chief Bailey will speak with the concerned citizens after the meeting.
Mary Wolff of 1280 BlueRidge Way reported on positive response to the park levy. Volunteers are still needed.
Mr. Uecker motioned to go into executive session pursuant to ORC 121.22 (G)(3) and Personnel matter pursuant to ORC 121.22 (G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mrs. Schmidt made a motion to come out of executive session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey adjourned the meeting at 11:00 P.M.
ATTEST: CLERK
CHAIRPERSON